Tender Summary: Photocopy Paper Supply

Objectives

The primary objective is to secure a reliable supplier for a one-off provision of standard office consumables to support daily administrative, clinical, and general documentation needs at the East Boom Community Health Centre. The procurement aims to ensure uninterrupted workflow through timely delivery of compliant, high-quality paper products while adhering to provincial supply chain management regulations and preferential procurement policies.

Scope

The tender covers a single delivery of assorted photocopy paper quantities:

• A3 Size: Three (3) boxes
• A4 Size: One hundred twenty (120) boxes

All items must be delivered directly to the designated facility within the bidder-stated lead time. The contract is structured as a once-off supply with a quotation validity period of ninety (90) days. Pricing must remain firm throughout this period and cover all delivery costs to the site.

Technical Requirements

• A3 Paper: 80 gsm weight, dimensions of 420 x 297 mm, 500 sheets per ream, and meeting good quality standards.
• A4 Paper: 80 gsm weight, dimensions of 210 x 297 mm, FSC certified (Code C010575), 160 CIE whiteness rating, 500 sheets per ream, packaged at five reams per box, and meeting good quality standards.
• Quality & Compliance: All supplies must be brand new, unused, and compliant with relevant South African National Standards (SANS/SABS). Products must have a minimum remaining shelf life of six months upon delivery.
• Pricing & Documentation: Quotes must be submitted on official government forms without retyping. Prices must be firm, inclusive of VAT (if applicable), and clearly indicate delivery periods. Bidders must confirm specification compliance and price firmness on the official price page.

Skills Requirements

This tender involves the supply of standard office consumables; therefore, no specialized technical skills, engineering expertise, or professional certifications are mandated. Suppliers are expected to demonstrate basic commercial and logistical competencies, including inventory management, reliable transportation/delivery coordination, and the ability to meet strict submission deadlines. Standard operational readiness and financial stability are implicitly required to fulfill the once-off delivery obligation.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic goals. Full preference points are awarded specifically to verify and promote South African-owned enterprises through valid BBBEE certificates or sworn affidavits.
• Bidder’s Disclosure (SBD 4): A mandatory anti-collusion declaration requiring bidders to disclose any personal, familial, or business relationships with current employees of the KwaZulu-Natal Department of Health. Accurate disclosure is critical; failure to declare constitutes a false statement and results in immediate disqualification.
• Central Supplier Database (CSD) & Tax Compliance: Bidders must be actively registered on the national CSD portal and hold a valid SARS tax clearance status. The department will cross-verify these credentials; non-compliance leads to automatic rejection.
• Penalties & Termination Clauses: Late deliveries incur daily financial penalties calculated at the prime interest rate against the delayed portion. Persistent non-performance, breach of warranty, or fraudulent practices may result in contract termination and potential restriction from public sector procurement for up to ten years.