Objectives

The primary objective of this tender is to procure essential electrical and office consumables through a transparent, compliant, and cost-effective informal procurement process. The municipality aims to secure reliable suppliers capable of delivering specified products while adhering to national preferential procurement regulations, municipal supply chain management policies, and strict submission protocols.

Scope

The tender covers the supply of two distinct categories of goods:

• Cable Splicing Kits: Thirty (30) units of Metaplast MT2.5 Cable Splicing Kits (armoured, rated for 16mm–35mm cables) or an approved equivalent.
• Printer Ink: One (1) lot comprising sixteen (16) Canon G141 ink bottles, evenly distributed across four colours: black, cyan, magenta, and yellow (four bottles per colour).

The scope is strictly limited to the provision and delivery of these specified items. No installation, technical support, maintenance, or ancillary services are included.

Technical Requirements

• All supplied items must precisely match the specified models or include documented evidence that proposed alternatives are functionally equivalent and formally approved by the municipality.
• Tender prices must remain valid for a minimum of thirty (30) days from the closing date.
• Bidders must be successfully registered on the Nelson Mandela Bay Supplier Database prior to contract award.
• All tender responses must be completed and submitted exclusively via the designated online procurement platform. Physical copies and fax submissions are explicitly rejected.
• All bids are subject to the municipality’s General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.

Skills Requirements

No specialised technical or professional skills are explicitly mandated in this tender. Successful bidders are expected to demonstrate standard supply chain competencies, including inventory control, logistics coordination, quality assurance, and administrative compliance with municipal procurement documentation. Familiarity with public sector contracting frameworks and electronic tender submission systems is implicitly required.

Explanation of Unusual or Complicated Terms

• 80/20 System: A South African preferential procurement scoring model where up to 80% of evaluation points may be allocated to historical redress criteria (such as Black Economic Empowerment status, small enterprise development, or disability ownership), with the remaining 20% reserved for price and functional performance.
• Nelson Mandela Bay Supplier Database: The municipality’s mandatory centralised vendor registration portal. Only suppliers who have completed verification and are actively listed on this database are eligible for contract consideration.
• Online Submission Mandate: All tender documentation must be uploaded digitally through the official procurement system. This requirement ensures streamlined processing, reduces administrative bottlenecks, and maintains a clear digital audit trail.