Objectives

The primary objective is to procure and deliver five thousand (5,000) units of 24-gauge intravenous cannulas to Grey’s Hospital to support clinical intravenous access procedures. The procurement aims to secure safe, compliant, and high-quality medical devices while adhering to provincial health service delivery mandates and national preferential procurement legislation.

Scope

The scope covers a once-off supply contract for the specified medical devices. Successful bidders will be responsible for delivering all items directly to Grey’s Hospital within the agreed delivery timeline. The evaluation follows a four-stage process: administrative compliance, specification adherence, sample submission, and final scoring based on price and preference points. All quotations remain valid for ninety days, and delivered products must maintain a minimum shelf-life of six months post-delivery.

Technical Requirements

Bidders must supply new, unused 24G intravenous cannulas that strictly meet the following clinical and manufacturing specifications:

• Needle Length: 19mm
• Flow Rate: 24ml/min
• Needle Design: V-point, radiopaque
• Flashback Mechanism: Translucent flash chamber with flash plug for immediate visual confirmation
• Luer Hub: Yellow-coloured for identification; compatible with power injectors up to 300 PSI
• Hub Material: Polypropylene
• Cannula Material: Stainless steel
• Catheter Material: Fluorinated Ethylene Propylene (F.E.P) Teflon
• Quality Standard: SANBS approved
• Packaging: Supplied per unit

Physical samples are mandatory for shortlisted bidders. Institutions may request samples via email after initial scoring. Previous suppliers to Grey’s Hospital may alternatively submit historical invoices to bypass sample submission.

Skills & Compliance Requirements

While no specialised technical skills are explicitly listed, bidders must demonstrate robust operational and regulatory compliance capabilities:

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices
• Maintain active registration on the Central Suppliers Database (CSD) with verified tax compliance status
• Demonstrate financial and logistical capacity to fulfil a 5,000-unit once-off order within stipulated lead times
• Proficiency in completing mandatory South African public procurement documentation (SBD 4, SBD 6.1, General Conditions of Contract, Special Conditions of Contract)
• Ability to accommodate institutional inspections, product testing, and audit processes at supplier premises

Key Procurement Terms & Conditions

Several standard yet critical terms govern this tender:

• Preferential Procurement (80/20 System): Evaluation awards 80 points for competitive pricing and 20 points for specific transformation goals. Full points are allocated to enterprises at least 51% owned by Black people, supported by a BBBEE verification certificate or sworn affidavit.
• Sample Submission Protocol: After initial scoring, the top three responsive bidders will be requested to submit physical samples. Failure to comply results in automatic disqualification. Non-compliant samples halt progression to final preference point allocation.
• Performance & Penalty Clauses: Delivery delays incur financial penalties calculated at the current prime interest rate per day. The purchaser reserves the right to terminate contracts for default, engage substitute suppliers, or impose public sector trading restrictions for non-compliance or fraudulent practices.
• Warranty & Liability: Goods carry a twelve-month warranty from delivery acceptance. Suppliers indemnify the department against third-party intellectual property claims and bear all costs for rejected or non-conforming supplies.