Objectives

The primary objective of this tender is to engage a qualified service provider to perform comprehensive maintenance, servicing, and repair of critical cold storage and freezing units across multiple departments at Northdale Hospital. The service ensures uninterrupted operational functionality for patient care, medication preservation, mortuary operations, and waste management.

Scope of Work

• Servicing and maintaining two kitchen cold rooms, one kitchen freezer, one pharmacy cold room, two deep freezers, and two bar fridges.
• Servicing two mortuary cold rooms (container and standard).
• Repairing the waste storage cold room, including replacement of a broken door, faulty blowing fan, and correction of airflow direction.
• Supplying and installing replacement blowing fans and a fully functional waste cold room door with mechanisms, rubbers, and white paint finish.
• Submitting a health and safety file prior to project initiation.
• Developing and submitting a work program, attending a compulsory kick-off meeting post-award, and conducting post-repair testing alongside hospital maintenance personnel.
• Execution period is limited to one week, followed by a warranty/guarantee phase.

Technical Requirements

• All work must strictly comply with the Occupational Health and Safety Act 85 of 1993 and its regulations.
• Materials, components, and fittings must be new, unused, and preferably SABS-approved.
• A minimum six-month unconditional guarantee covers all repairs, spare parts, and new installations against defects in workmanship, inferior materials, leaks, and malfunctions.
• The contractor must supervise all site activities through an authorized, skilled representative and maintain daily reporting registers.
• Rates quoted must be inclusive of labour, transport, overheads, profit, and all applicable duties, excluding VAT.
• The procuring entity reserves the right to execute emergency repairs at the contractor's expense if timely attendance is not guaranteed.

Skills and Certification Requirements

• Hold a valid CIDB grading of 1ME or above.
• Provide current refrigeration trade test certificates for all executing technicians.
• Maintain a valid SQCC Gas Card for all personnel handling refrigerants.
• Demonstrate prior experience by attaching proof of at least one completed order for cold room/freezer servicing or repair, accompanied by a completion certificate.
• Deploy competent, trade-skilled workmen capable of adhering to strict safety protocols and quality standards.

Key Terms and Clarifications

CIDB 1ME Grading: A Construction Industry Development Board classification specifically authorising contractors to undertake mechanical and electrical construction and maintenance works.

SQCC Gas Card: A mandatory certification under South Africa's skills development framework, verifying competency in the safe handling, recovery, and disposal of compressed gases and industrial refrigerants.

80/20 Preference Point System: A public procurement evaluation model allocating 80 points to price competitiveness and 20 points to socio-economic transformation goals, specifically favouring enterprises operating within the Msunduzi Municipality.

Delay Penalty Clause: A contractual provision imposing a daily financial deduction of 0.04% on the contract value for each day of unexcused delay, enforceable without prejudice to other termination or damages rights.