Objectives

The primary objective is to procure essential office stationery through a competitive Request for Quotation (RFQ) process. The aim is to secure a reliable supplier who can deliver specified quantities of standard consumables at a competitive price, ensuring timely fulfillment, consistent product quality, and uninterrupted support for routine administrative operations.

Scope

The procurement covers the supply of seven distinct stationery categories, comprising a total of 4,470 individual units and 20 boxes of staples. The scope includes:

• Pencil erasers (1,000 units)
• Dry-wipe whiteboard markers in orange and purple, 0.8mm fine bullet tip (30 units each)
• Highlighters in green, yellow, and orange (600 units each)
• Large pastel Post-it note pads, 75mm x 76mm (500 units)
• Medium red ballpoint pens (300 units)
• 26/8 (8mm) staples (20 boxes)

All items must be supplied according to the designated unit of issue, with exact quantities fulfilled per line item. Delivery must cover complete lot fulfillment unless otherwise negotiated.

Technical Requirements

Suppliers must provide new, unused products that strictly adhere to the following technical specifications:

• Whiteboard Markers: Must feature a 0.8mm fine bullet tip and be formulated specifically for dry-wipe whiteboard surfaces to prevent permanent staining or excessive residue.
• Note Pads: Must measure exactly 75mm x 76mm with a pastel color finish and include adhesive backing compatible with standard office surfaces.
• Staples: Must conform to the 26/8 (8mm) standard size, suitable for common office staplers.
• Inks & Colors: Highlighters and pens must match the specified colors (green, yellow, orange, purple, red) with accurate pigment formulation and consistent flow.
• Quality & Packaging: All items must be free from manufacturing defects, suitable for standard office use, and packaged in retail or bulk packaging that protects contents during transit and storage.

Substitutions or deviations from the listed specifications, colors, or quantities are not permitted unless explicitly approved in writing by the procuring entity.

Skills Requirements

No specialized technical certifications or advanced professional qualifications are required. Suppliers must demonstrate standard commercial and operational competencies, including:

• Proven capability in order processing and inventory management for fast-moving office consumables
• Reliable logistics and distribution networks capable of meeting agreed delivery timelines
• Basic quality assurance processes to ensure product consistency, traceability, and compliance with specifications
• Experience in fulfilling institutional or corporate supply contracts, including invoicing and after-sales support

Notes on Unusual or Complicated Elements

This tender does not involve unusual services, custom manufacturing, complex integration requirements, or non-standard contractual terms. It is a straightforward procurement of standard, off-the-shelf office stationery with clearly defined quantities, units, and basic product specifications. All requirements align with conventional commercial supply chain expectations, and no specialized terminology or complex service models apply.