Objectives

The primary objective is to procure and execute the complete replacement of six (6) air conditioning units at the designated health centre. The project aims to restore and improve climate control in critical clinical, administrative, and support areas while ensuring full compliance with national safety, building, and quality standards.

Scope of Work

The contractor will be responsible for the end-to-end replacement of air conditioning equipment across six specific locations within the facility over a period of fourteen (14) days. The scope includes:

• Removal and disposal of existing units.
• Supply, delivery, installation, and commissioning of new air conditioning units.
• Demarcation of hazardous work zones using appropriate barriers and signage.
• Daily site clearance and maintenance of a clean working environment.
• Testing, adjustment, and formal handover of all units in proper working order.

Specific replacements include four standard units in curative doctors’ rooms, one 36,000 BTU unit in the pharmacy waiting area, and one upgraded 18,000 BTU unit in the maternity staff kitchen.

Technical Requirements

Bidders must adhere to the following technical specifications and operational standards:

• Equipment Standards: All components must carry SABS approval or an equivalent B.S./DIN mark. Units must be new, unused, and of current models.
• Material Approval: All materials and spare parts require prior clearance by the facility’s maintenance supervisor before installation.
• Measurement Verification: Final site measurements are the contractor’s responsibility. Any discrepancies must be resolved with the Facility Manager prior to quotation submission.
• Spare Parts & Service Support: Bidders must declare available spare parts inventory and accredited service facilities across regional districts.
• Warranty & Guarantee: A three-month guarantee covers faulty materials and workmanship, while a twelve-month guarantee applies to installation, commissioning, and operational readiness.
• Regulatory Compliance: All work must align with the Occupational Health and Safety Act (No. 85 of 1993), National Building Regulations, and local authority bylaws.

Skills & Qualifications Requirements

Contractors must demonstrate proven capability and certified expertise in HVAC installations:

• CIDB Grading: Minimum Construction Industry Development Board (CIDB) grading of 1ME or higher for mechanical engineering works.
• Technician Certification: All installing personnel must hold valid SARACCA or SAIRAC registration/certification, proving competency in refrigeration and air conditioning systems.
• Healthcare Facility Experience: Demonstrated track record in medical or institutional settings is strongly preferred, particularly given strict adherence to hygiene, safety, and minimal disruption protocols.
• Project Management: Ability to execute the project within the stipulated fourteen-day timeframe, including efficient procurement logistics and site supervision.

Key Terms & Conditions Explained

• CIDB 1ME Grading: A foundational construction industry classification indicating basic competency in mechanical engineering installations, including piping, ductwork, and HVAC systems.
• SARACCA/SAIRAC Registration: Mandatory professional certifications recognizing technicians who meet national standards for safe handling, installation, and maintenance of refrigeration and air conditioning equipment.
• 80/20 Preference Point System: A procurement evaluation model allocating eighty percent of scoring to competitive pricing and twenty percent to transformation goals, specifically granting full points to enterprises with at least fifty-one percent black ownership.
• Site Handover Certificate: An official document issued by the client that formally marks the commencement of the three-day material procurement lead time, ensuring contractors do not begin purchasing without confirmed access and specifications.