Objectives

The primary objective of this quotation is to secure a compliant supplier for the once-off provision of high-quality Velcro hooks and loops intended for direct patient use within the Orthopaedic Services department. The procurement aims to ensure timely delivery of medically appropriate fastening materials that meet strict safety and quality standards.

Scope

The contract covers the supply and delivery of the following quantities:

• 30 rolls (25 metres each) of 50mm White Velcro Hook
• 30 rolls (25 metres each) of 50mm White Velcro Loop
• 20 rolls (25 metres each) of 40mm Black Velcro Hook
• 20 rolls (25 metres each) of 40mm Black Velcro Loop

This is a single-delivery arrangement. All transportation, handling, and delivery costs to the designated medical facilities must be fully incorporated into the quoted price. The quotation validity period is ninety days, and the resulting contract is non-renewable.

Technical Requirements

Bidders must strictly adhere to the following specifications and evaluation protocols:

• Material & Quality: All items must be manufactured from nylon and classified as high quality. Sub-standard or defective materials are deemed hazardous and will be rejected.
• Dimensions & Colours: Strict compliance with the specified widths (40mm and 50mm) and colours (White and Black) is mandatory.
• Packaging & Labelling: Each roll must be securely packaged and clearly labelled with the supplier’s company name or logo.
• Product Condition: Only new, unused goods are acceptable. All supplied items must retain a minimum shelf life of six months upon delivery.
• Sample Submission: Physical samples demonstrating full specification compliance must be delivered to the designated Orthopaedic Services facility on or before the closing date. Late or missing samples result in immediate disqualification.
• Evaluation Stages: Quotations undergo a three-stage assessment: administrative compliance verification, physical sample evaluation, and final scoring based on price and preference points.

Skills & Compliance Requirements

Suppliers must demonstrate operational readiness and regulatory adherence through the following:

• Mandatory registration on the Central Suppliers Database (CSD) with a verified tax compliance status.
• Submission of official company registration documents, including director details and identification numbers.
• Completion of all prescribed standard bid documentation, including bidder disclosure, general conditions of contract, special conditions, and preference point claim forms.
• Demonstrated capacity to manage logistics, provide firm pricing inclusive of VAT (where registered), and execute timely deliveries without cost variations.
• Physical submission of sealed quotations to the designated tender box by the stipulated deadline. Electronic submissions are strictly prohibited.

Explanation of Key Terms

80/20 Preference Point System: This procurement utilises a scoring model where eighty points are allocated for competitive pricing and twenty points for specific socio-economic goals. Full points for the goal are awarded exclusively to companies that are one hundred percent owned by historically disadvantaged persons (Black Africans).

CSD Registration: The Central Suppliers Database is the national repository for all suppliers intending to do business with the South African government. Verification ensures suppliers meet basic legal, tax, and financial thresholds.

Prime Interest Rate Penalty: If delivery exceeds the agreed timeframe, the purchaser may deduct a financial penalty calculated daily using the prevailing prime interest rate until performance is fulfilled.

Anti-Collusion & Cover-Quoting: The institution actively monitors for multiple quotes submitted by related entities. Engaging in cover-quoting constitutes fraud and results in immediate disqualification, potential contract termination, and restriction from future public sector engagements.