Tender Summary: Supply & Deliver Double Adaptors (Orthopaedic)

Objectives

The primary objective is to procure a reliable supplier for the one-off provision and delivery of medical-grade orthopaedic double adaptors to support the provincial Department of Health’s Orthopaedic Services. The tender aims to secure compliant, high-quality hardware while adhering to public sector procurement regulations and preferential procurement policies.

Scope

• Supply and deliver 50 units each of double adaptors across four specified lengths.
• Complete delivery to designated provincial healthcare facilities as directed by the procuring entity.
• Submit physical product samples prior to the closing deadline for technical verification and compliance assessment.
• Fulfill all administrative, financial, and regulatory documentation requirements stipulated in the standard quotation framework.

Technical Requirements

• Material & Construction: Must be manufactured from stainless steel or titanium using a single-piece design.
• Adjustment Mechanism: Requires four Allen set screws positioned above and four below, sized at 22A Z/M 8X12mm, fabricated from stainless steel or high-tensile galvanized steel.
• Functionality: Engineered to connect two adjustment cores and enable precise distal and proximal angle modifications for orthopaedic treatment.
• Dimensions & Weight Tolerances: Strict specifications apply: 32mm (110–120g), 45mm (130–140g), 60mm (155–170g), and 75mm (185–200g).
• Packaging & Labelling: Each unit must be individually packaged and clearly marked with the supplier’s company name or logo.
• Quality & Compliance: Products must be brand new, unused, and manufactured to high clinical standards ensuring patient safety. All items must retain a minimum validity period of six months upon delivery. Compliance with relevant South African National Standards (SANS/SABS) is mandatory.
• Sample Submission: One representative sample per type must be delivered to the designated orthopaedic evaluation centre on or before the closing date. Non-compliant or late samples result in immediate disqualification.

Skills & Capability Requirements

• Proven expertise in manufacturing, certifying, or distributing medical-grade orthopaedic instrumentation.
• Technical proficiency to guarantee exact material composition, dimensional accuracy, and weight tolerances without deviation.
• Operational capability to manage public sector compliance, including active Central Suppliers Database (CSD) verification, tax clearance validation, and accurate completion of mandatory Standard Bid Documents (SBDs).
• Logistical competence to coordinate timely deliveries to multiple provincial locations within contracted timeframes.
• Administrative ability to substantiate preferential procurement claims with verifiable corporate ownership documentation.

Explanation of Unusual or Complicated Terms

• Double Adaptor (Orthopaedic): A specialized surgical component used in fracture fixation or limb alignment systems. It bridges two adjustable structural cores, allowing clinicians to modify bone alignment angles during treatment protocols.
• 80/20 Preference Point System: A South African public procurement scoring methodology where 80 points are allocated for competitive pricing and 20 points for socio-economic transformation goals. This tender reserves the full 20 points exclusively for enterprises that are at least 100% owned by Black Africans.
• SBD Forms: Standard Bid Documents mandated by National Treasury. SBD 4 requires full disclosure of any conflict of interest or state-employment relationships, while SBD 6.1 is utilized to claim preference points for designated socio-economic categories.
• CSD Registration: Mandatory enrollment in the Central Suppliers Database administered by National Treasury. Government entities use this platform to verify supplier legitimacy, tax compliance, and historical performance before contract award.