Objectives

The primary objective of this tender is to procure a reliable supply of temporary road marking materials for municipal infrastructure and traffic management operations. The municipality seeks to ensure efficient procurement processes, maintain strict adherence to national supply chain regulations, and promote equitable market participation through structured preferential scoring mechanisms.

Scope

• Supply and deliver ten (10) boxes of white mine stick chalk.
• Each box must contain fifty (50) individually molded, round-shaped chalk sticks.
• Product dimensions must measure approximately 150mm in length by 40–45mm in diameter.
• Delivery must be completed to the designated municipal location within the agreed timeframe.

Technical Requirements

• Product Specifications: Chalk must be strictly white, molded into a uniform round shape, and sized at 150 x 40/45mm. It is engineered for temporary surface marking on paved roadways.
• Pricing Validity: All quoted prices must remain binding for a minimum of thirty (30) days from the tender closing date.
• Submission Protocol: All tender documentation must be uploaded electronically through the official municipal procurement portal. Physical or fax submissions will be automatically rejected.
• Regulatory Compliance: Bidders must satisfy all General Conditions of Tender, Conditions of Purchase, and applicable procurement directives before evaluation.

Skills and Capability Requirements

Although no specialized engineering or trade certifications are mandated, successful bidders must demonstrate:

• Established logistics and distribution capacity to handle bulk industrial consumables.
• Proficiency in navigating electronic municipal tender systems and compliance portals.
• Understanding of preferential procurement scoring methodologies and socio-economic procurement targets.
• Ability to complete mandatory vendor registration on the municipal supplier database prior to contract execution.

Explanation of Unusual or Complicated Terms

• Mine Stick Chalk: A heavy-duty, cylindrical marking instrument originally developed for mining and construction sites. In this municipal context, it functions as a temporary, highly visible alternative to paint for outlining traffic lanes, parking zones, or survey markers on asphalt and concrete surfaces.
• 80/20 System: A preferential procurement evaluation model where eighty percent (80%) of the total scoring weight is assigned to price competitiveness, and twenty percent (20%) is allocated to transformational criteria such as historically disadvantaged ownership, local enterprise participation, or job creation commitments.
• Preferential Procurement Regulation of 2022: A statutory policy framework that mandates public entities to integrate social and economic transformation goals into contract awards. Bidders must align their submissions with its definitions, directives, and scoring matrices to qualify for preferential treatment and avoid disqualification.