Objectives

The primary objective of this informal tender is to secure a qualified service provider for the timely supply and delivery of essential operational goods to the Nelson Mandela Bay Municipality. The municipality aims to ensure consistent availability of quality-controlled products while adhering to municipal supply chain management frameworks, national procurement regulations, and socio-economic procurement targets.

Scope

The tender encompasses the procurement and delivery of five distinct product categories:

• Latex Gloves: Disposable first-aid gloves (50 units).
• Herbicide: Suburb SC formulation in 5-litre containers (3 units).
• Batteries: Alkaline LR20 type (Duracell Plus or equivalent), supplied at 20 per box (144 units).
• Paper Towels: 2-ply towels, approximately 125 metres per roll, packaged six per pack (48 units).
• Boxes: Standard supply/storage boxes (50 units).

All items require direct delivery to municipal facilities, with strict adherence to quantity, quality, and branding specifications outlined in the tender schedule.

Technical Requirements

Bidders must satisfy the following technical and procedural conditions:

• Sample/Brochure Provision: Following the closing date, bidders may be asked to submit physical samples or product brochures. These must be provided within three working days (or an alternative timeframe approved in writing by the Project Manager). Non-compliance results in immediate disqualification.
• Brand & Specification Compliance: Quoted brand names must be explicitly stated. Products must meet or exceed minimum technical requirements; failure to do so renders the bid non-responsive.
• Price Validity: All quoted prices must remain binding for a minimum of thirty days from the tender submission date.
• Submission Method: All responses must be submitted electronically via the designated online portal. Fax submissions are strictly rejected.
• Supplier Registration: Awarded contracts are contingent upon successful registration on the Nelson Mandela Bay Municipal Supplier Database.
• Regulatory Compliance: Bids are governed by the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulation of 2022.

Skills Requirements

No formal academic qualifications are mandated, but bidders must demonstrate operational and administrative competencies, including:

• Proven logistics and inventory management capabilities to source, store, and deliver the specified goods within municipal deadlines.
• Familiarity with South African public sector procurement processes, particularly the preference point evaluation system.
• Ability to maintain accurate product documentation, including manufacturer certificates, safety data sheets, and compliance labels.
• Administrative proficiency to navigate e-procurement platforms and respond rapidly to post-submission sample or documentation requests.
• Understanding of municipal compliance prerequisites, including tax standing, BBBEE verification, and supplier database onboarding procedures.

Key Terminology & Clarifications

80/20 System: South Africa’s preferential procurement model allocating 80% of evaluation points to price and technical compliance, and 20% to socio-economic development objectives such as black economic empowerment and local enterprise participation.

Non-Responsive Bid: A submission that fails to meet mandatory tender requirements, resulting in automatic exclusion from evaluation without further review.

LR20 / Bin Space 960: Industry nomenclature for D-size alkaline batteries, typically used in high-drain equipment and emergency devices.

Suburb SC: A commercial-grade herbicide formulation specifically engineered for residential and municipal landscaping weed control, requiring appropriate handling and storage protocols.