Objectives

The primary objective of this tender is to procure and deliver durable, hygienic waste disposal units to support infection prevention and environmental sanitation at the Imbalenhle Community Health Centre. The procurement aligns with public sector transparency principles, aiming to secure cost-effective solutions while promoting local economic participation through structured preference points.

Scope

The scope encompasses a one-off supply and delivery of forty-six (46) heavy-duty plastic pedal bins to the specified health facility. The requirement specifies twenty-three (23) red bins and twenty-three (23) blue bins, each with a 25-litre capacity. The successful bidder assumes full responsibility for sourcing, quality assurance, packaging, freight, and final delivery to the site, with all logistics costs embedded in the quoted price. The contract validity period is ninety (90) days, and payment is processed within thirty (30) days of receiving a compliant tax invoice upon delivery acceptance.

Technical Requirements

• Capacity & Dimensions: 25 litres; approximate external dimensions of 370mm (L) × 340mm (W) × 385mm (H).
• Material: Heavy-duty plastic constructed from High-Density Polyethylene (HDPE) or Linear Low-Density Polyethylene (LLDPE), UV-stabilised for both indoor and outdoor durability.
• Pedal & Lifting Mechanism: Integrated, reinforced pedal designed for quiet operation, paired with a heavy-duty metal lifting linkage.
• Hinges & Lid: Tucked-away or fully integrated hinges to prevent structural wall damage; foot-activated, gravity-closing lid engineered for a tight seal to deter pests and odours.
• Quality & Compliance: Must meet SABS-approved standards. All units must be brand new, unused, and incorporate current design improvements.
• Warranty: Twelve (12) months from the date of delivery and acceptance at the final destination, covering defects in materials, workmanship, or design.
• Samples: Physical samples are mandatory. Shortlisted bidders will be notified via email to submit samples for independent verification against specifications prior to final contract award.

Skills Requirements

No specialised professional, engineering, or technical skills are explicitly required, as this is a standard goods-supply quotation. Bidders must, however, demonstrate competent logistical and administrative capabilities, including inventory management, freight coordination, and strict adherence to municipal supply chain protocols. Essential compliance competencies include maintaining active Central Supplier Database (CSD) registration, validating tax compliance via SARS PIN, holding valid Broad-Based Black Economic Empowerment (B-BBEE) documentation, and accurately completing all mandatory statutory returnable forms.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A procurement scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic goals. In this tender, the 20 points are exclusively reserved for South African-owned enterprises, incentivising local business participation.
• Prime Interest Rate Penalty: A financial deterrent applied to late deliveries. If the supplier fails to deliver within the agreed timeframe, the purchaser deducts a daily penalty calculated at the prevailing prime lending rate multiplied by the delayed quantity's value, compensating for administrative and operational disruptions.
• Cover-Quoting Prohibition: A strict anti-fraud measure prohibiting multiple companies controlled by the same individuals or group from submitting separate bids for the same tender. This practice artificially inflates competition and is classified as acquisition fraud, resulting in immediate disqualification and potential sector-wide restrictions.
• Deferred Sample Submission: Unlike typical tenders requiring samples upfront, this process postpones sample requests until post-evaluation. Only the top three scoring bidders will be contacted via email to provide physical specimens, reducing storage risks and administrative burden for unsuccessful applicants.