Objectives

The primary objective is to procure and supply custom-branded grey golf t-shirts to RK Khan Hospital for use by theatre porters. The contract aims to provide durable, compliant workwear featuring the official Department of Health logo, supporting staff uniformity and institutional branding through a single, one-off supply arrangement.

Scope

The tender covers the complete supply, delivery, and handover of various quantities of grey, short-sleeved, unisex golf t-shirts to RK Khan Hospital. Specific size requirements identified in the pricing schedule include Small and Extra Large (XXL). The contract is structured as a one-off supply with a quotation validity period of ninety days. Successful bidders will be responsible for manufacturing or sourcing the garments according to exact specifications, ensuring timely delivery to the designated hospital location, and providing all mandatory compliance documentation.

Technical Requirements

• Garment Construction: Short-sleeved, collared design with three buttons, manufactured entirely from 100% cotton fabric.
• Branding: The official Department of Health logo must be embroidered and securely sewn onto the left breast area.
• Quality & Standards: Items must be new, unused, and conform to relevant South African National Standards (SANS/SABS) where applicable. Bidders must formally confirm conformance on the official quotation form.
• Documentation: Submission requires a valid Broad-Based Black Economic Empowerment (BBBEE) certificate and a sworn affidavit or certificate bearing the SANAS accreditation logo.
• Pricing & Validity: All prices must be firm, inclusive of Value-Added Tax (VAT) if the bidder is a registered vendor, and remain valid for ninety days.
• Delivery & Warranty: Goods must be delivered within the stipulated timeframe. The supplier warrants that items are free from defects in design, materials, and workmanship for twelve months post-delivery.

Skills Requirements

While no specialized technical certifications are mandated, bidders must demonstrate proven capability in apparel manufacturing or wholesale distribution, including experience in custom embroidery, bulk garment production, and quality assurance. Suppliers must possess strong logistical capacity to ensure on-time delivery to the hospital site, alongside administrative competence to navigate South African public procurement processes. This includes maintaining active Central Supplier Database (CSD) registration, ensuring tax compliance with the South African Revenue Service (SARS), and accurately completing mandatory preferential procurement claim forms. Familiarity with government contract conditions, performance security obligations, and penalty clauses is essential for successful execution.

Explanation of Unusual or Complicated Terms

• 80/20 Preferential Procurement System: Evaluations allocate eighty points for competitive pricing and twenty points specifically for companies with at least fifty-one percent black ownership. This is a standard South African public sector mechanism designed to advance economic transformation.
• Cover-Quoting Prohibition: Submitting multiple bids under different company names or structures for the same tender is strictly prohibited. If detected, the department reserves the right to immediately disqualify all associated bids, as this practice constitutes procurement fraud.
• Performance Security: The successful bidder must furnish a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of contract award to guarantee fulfillment.
• Delay Penalties: Failure to deliver within the agreed period triggers daily financial deductions calculated at the current prime interest rate until actual delivery occurs.