Tender Summary: Supply of Patient Restrainers

Objectives

The primary objective of this quotation is to procure ten (10) units of patient restraints for clinical use in the Intensive Care Unit (ICU) at RK Khan Hospital. The devices aim to safely secure the limbs of intubated patients to prevent involuntary movement and accidental self-extubation, thereby maintaining airway security, ensuring patient safety, and supporting uninterrupted critical care delivery.

Scope

• Procurement Type: One-off supply of goods
• Quantity: 10 units
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal Province
• Contract Duration: Single delivery event upon award
• Quotation Validity: 90 days from the closing date
• Pricing Structure: Firm, all-inclusive delivered price covering transport, handling, and VAT (if applicable)
• Evaluation Model: 80/20 preferential procurement system (80 points for price competitiveness, 20 points for designated socio-economic goals)

Technical Requirements

Bidders must supply brand-new, unused patient restraints that strictly adhere to the following clinical and manufacturing specifications:

• Manufactured from hypoallergenic, medical-grade, and durable materials
• Feature thick, high-density padding to prevent pressure injuries and ensure patient comfort
• Equipped with universal strap dimensions capable of accommodating all adult anatomical sizes
• Incorporate a heavy-duty hook closure mechanism for secure, quick-release fastening
• Include a reinforced anchor point compatible with both hospital beds and examination tables
• Surface design must be fully wipeable and washable to meet healthcare infection prevention standards
• Must comply with applicable South African National Standards (SANS/SABS) for medical accessories
• Products must not be second-hand, refurbished, or approaching expiry (minimum six months shelf life required)
• All logistics, insurance, and risk transfer costs must be embedded in the quoted unit price

Skills Requirements

This procurement does not mandate specialized trade certifications or professional engineering skills. Instead, compliance focuses on administrative capacity, regulatory adherence, and logistical execution. Bidders must demonstrate:

• Active registration on the Central Suppliers Database (CSD) with successful verification
• Valid tax compliance status confirmed via an active SARS PIN
• A current BBBEE certificate supported by a SANAS-endorsed sworn affidavit
• Completion of mandatory Standard Bidding Documents (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference point claims)
• Proven logistical capacity to deliver the full quantity within the timeframe stipulated in the quotation
• Ability to comply with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including warranty obligations, penalty clauses for late delivery, and anti-collusive bidding declarations

Explanation of Unusual or Complicated Terms

• Patient Restrainers: Clinical safety devices used in acute care to gently limit extremity movement. They are engineered to balance immobilization needs with circulatory safety, skin integrity, and hygiene, specifically preventing accidental dislodgement of endotracheal or feeding tubes.
• 80/20 Preference Point System: A statutory South African procurement scoring framework where 80 points are awarded based on the lowest compliant price, and 20 points are allocated for transformation goals, such as enterprises owned at least 51% by Black South Africans.
• SBD Forms: Standardized National Treasury templates. SBD 4 requires bidders to declare relationships with public officials to prevent conflicts of interest. SBD 6.1 is the official claim form for allocating preference points toward designated economic goals.
• GCC & SCC: The General Conditions of Contract establish baseline legal, financial, and operational obligations (e.g., delivery timelines, warranties, dispute resolution, termination rights). Special Conditions of Contract override or supplement these where specific institutional requirements apply.