Objectives

The primary objective of this quotation is to maintain and restore the reliability of standby generator systems across three provincial health facilities. By servicing diesel fuel storage units and replacing critical electrical components, the Department of Health aims to guarantee uninterrupted backup power supply for essential clinical operations.

Scope of Work

The successful bidder will deliver a once-off service covering the following locations and tasks:

• Annual cleaning and servicing of 660-litre diesel fuel tanks for standby generator sets at Goodwins Clinic, Ntuzuma Clinic, and Lindelani Clinic.
• Supply and installation of a replacement changeover switch on the standby generator set at Lindelani Clinic.

All services must be executed at the designated clinic sites. Delivery, transportation, and incidental costs must be factored into the quoted price.

Technical Requirements

Bidders must comply with the following technical specifications and contractual conditions:

• Fuel Tank Maintenance: Complete cleaning and servicing of 660L diesel tanks meeting SABS-approved quality standards.
• Electrical Component Replacement: Installation of a SOCOMED ATYSS 100A changeover switch (Reference: 95034010) specifically compatible with the DEUTZ (Dalian) engine system at Lindelani Clinic.
• Safety Protocols: Strict adherence to Occupational Health and Safety (OHS) regulations. A fully approved OHS file must be submitted before work begins. Full personal protective equipment (PPE) compliance is mandatory on-site.
• Documentation & Reporting: Submission of a detailed method statement, completed bill of quantities, liability insurance or letter of intent, and at least one reference/completion certificate from a previous similar project at another institution.
• Warranty Periods: Minimum six-month guarantee for fuel tank services and twelve-month guarantee for the changeover switch installation.
• Pricing & Validity: Quotations must remain firm for 90 days. Prices must include VAT (if registered) and all delivery costs. Expired or second-hand products are strictly prohibited.

Skills and Qualification Requirements

Bidders must demonstrate the following capabilities and statutory qualifications:

• Mandatory registration on the Central Suppliers Database (CSD) with verified tax clearance status.
• CIDB certification compliant with grading 1ME (Mechanical Engineering) and 1EL (Electrical Engineering).
• Employment of qualified, certified electricians authorized to perform changeover switch installations.
• Proven track record in diesel fuel tank maintenance and generator electrical systems, substantiated by submission of completion certificates or client references.
• Preference points (20 out of 100 total) will be awarded to enterprises physically located within the Ethekwini District.

Explanation of Unusual or Complicated Terms

• CIDB Grading 1ME & 1EL: The Construction Industry Development Board classification system. Grade 1 represents the foundational entry-level competency rating for contractors performing mechanical (ME) and electrical (EL) engineering works.
• Changeover Switch (SOCOMED ATYSS 100A): An automatic transfer switch that safely redirects electrical load between municipal grid power and a standby generator during outages. The specified model ensures direct compatibility with the existing DEUTZ generator engine.
• OHS File: A comprehensive documentation package proving the contractor's compliance with national occupational health and safety legislation, typically including site-specific risk assessments, safety management plans, and incident reporting procedures.
• CSD & Tax Clearance: Mandatory South African National Treasury procurement requirements. The Central Suppliers Database centrally registers vendors for government contracts, while tax clearance confirms the bidder's financial standing with the South African Revenue Service.