Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to supply and deliver electrical cables to the Rand West City Local Municipality. The procurement aims to secure competitive pricing while ensuring compliance with municipal supply chain management policies, transformation targets, and community development mandates.

Scope

The tender covers the complete supply and delivery of three (3) drums of airduct/concentric cable. Bidders must submit a formal written price quotation detailing unit prices and total costs, inclusive of VAT where applicable. The municipality reserves the right to accept bids in whole or in part and may appoint multiple service providers if deemed necessary.

Technical Requirements

• Product Specification: Supply of 3 drums of airduct/concentric cable, each measuring 16mm by 500mm as stipulated in the municipal specification.
• Documentation: Valid quotation (minimum 90-day validity), tax pin compliance certificate, CSD registration summary, original BBBEE certificate or EME/QSE verified affidavit, company registration documents, and certified ID copies of all managing directors.
• Financial Standing: Current municipal account statement confirming no arrears exceeding three months, or a valid lease agreement/SAPS affidavit. Audited annual financial statements are mandatory if the contract value exceeds R10 million.
• Evaluation Framework: An 80/20 preference point system applies, allocating 80 points to price competitiveness and 20 points to specific transformation goals.
• Compliance Declarations: Submission of standard municipal bidding forms covering conflict of interest, past supply chain misconduct, independent bid determination, and state employee disclosures.

Skills Requirements

Bidders must demonstrate proven operational capacity in sourcing, transporting, and delivering electrical infrastructure materials. Required competencies include logistics planning for timely delivery, administrative proficiency in navigating public procurement compliance, and the ability to maintain accurate financial and statutory records. Providers must also possess the expertise to verify and present BBBEE ownership structures accurately and manage contractual obligations under municipal supply chain regulations.

Explanation of Unusual or Complicated Terms

• 2% Corporate Social Responsibility (CSR) Levy: A mandatory 2% deduction (inclusive of VAT) applied to all invoice payments made to successful contractors. These funds are remitted to the municipality to finance community development initiatives, including education, socio-economic programs, sports, arts, and support for marginalized groups.
• 80/20 Preference Point System: A standard South African public procurement scoring model where evaluation weights are split between price (80 points) and specific transformation goals (20 points).
• Specific Ownership Goals: To claim the maximum 20 preference points, bidders must provide certified proof demonstrating at least 51% black ownership and 51% female ownership within the company structure.
• Airduct/Concentric Cable: A specialized electrical cable featuring a concentric stranded conductor design (multiple layers of wire wound around a central core). It is commonly used for overhead power distribution, grounding, or earthing systems in municipal electrical networks.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Supplier Database, which serves as the official registry for all entities seeking to do business with South African government departments and municipalities.
• MBD Declarations: Standard Municipal Bidding Documents requiring sworn legal statements regarding bidder independence, absence of collusive practices, past contract performance, and relationships with state officials to prevent corruption and favoritism.