Objectives

The primary objective is to procure a qualified service provider to conduct comprehensive maintenance and servicing on eighty-four (84) air conditioning units located at the Cato Manor Community Health Centre. The contract aims to restore and maintain optimal cooling performance, ensure compliance with public health and safety standards, and deliver reliable climate control within a strict once-off timeframe.

Scope of Work

• Complete servicing of 84 air conditioning units, including operational checks, diagnostics, and corrective maintenance.
• Cleaning and inspection of filter media, evaporator and condenser coils, pipe insulation, refrigerant lines, and condensate drainage systems.
• Testing and calibration of thermostats, selector switches, reversing solenoids, compressors, overload protection, start/run capacitors, and heating/cooling controls.
• Surface restoration: scraping, treating, and painting rusted components, including external grills and architraves.
• All work must be executed within two weeks of the official order. Contractors must attend a mandatory site inspection, sign daily attendance registers, maintain a clean worksite, and operate under the direct supervision of a provincial Quality Assurance Inspector. No variation orders or scope changes will be permitted post-award.

Technical Requirements

• Quotes must be submitted on official government quotation forms without retyping or redrafting.
• Quotations must remain valid for ninety (90) days and include all labour, materials, and delivery costs.
• Pricing must be firm and inclusive of VAT where applicable. Expired or second-hand products/services are prohibited.
• Bidders must comply with the Preferential Procurement Policy Framework Act using the 80/20 scoring system, submitting documented proof for specific goal claims.
• Tax compliance must be verified through the Central Suppliers Database (CSD) and SARS PIN validation. Non-compliant bids will be rejected.
• Submissions must be placed in sealed envelopes clearly marked with the quotation number and delivered to the designated tender box before the closing deadline. Late or incomplete submissions will be disqualified.

Skills and Qualification Requirements

• Holders of valid SAQCC certification for air conditioning and refrigeration work.
• Registration with the Construction Industry Development Board (CIDB) under the appropriate mechanical engineering contractor grading.
• A current letter of good standing relevant to the scope of work.
• Ability to supply all necessary personal protective equipment (PPE) and strict adherence to occupational health and safety legislation, particularly the Construction Regulations.
• Demonstrated capability to work in a clinical environment without damaging existing fixtures or disrupting healthcare operations.

Explanation of Unusual or Complicated Terms

• SAQCC Certification: A mandatory industry licence verifying that technicians meet national competency and safety standards for HVAC/R installation, maintenance, and repair.
• CIDB ME Registration: Contractor grading under the Mechanical Engineering stream, confirming the company possesses the financial, technical, and managerial capacity to execute public sector maintenance contracts.
• Control Works Inspector: A provincial health department official responsible for monitoring construction and maintenance quality, enforcing technical specifications, and certifying workmanship before contract approval.
• 80/20 Preference Point System: A procurement evaluation method where eighty percent of scoring points are awarded based on competitive pricing, and twenty percent are allocated for socio-economic goals, specifically prioritising enterprises operating within the same district as the project.
• No Variation Orders Tolerated: A strict contractual clause meaning the quoted price and scope are fixed. Any additional work, unforeseen conditions, or cost adjustments after award will not be approved, placing full financial and operational risk on the contractor.