Objectives

The primary objective of this tender is to secure integrated Building Management System (BMS) services and comprehensive facility maintenance works for a Biosafety Level 3 (BSL3) laboratory at the NICD Sandringham Campus. The project aims to validate and program critical environmental control systems, upgrade supporting infrastructure, and execute phased renovations while ensuring uninterrupted hospital and laboratory operations, strict biosecurity compliance, and long-term system reliability.

Scope of Work

• BMS Validation & Programming: Validate Struxureware and Bactnet BMS platforms, develop fallback programming, and produce Failure Mode and Effects Analysis (FMEA) scenarios tailored to the containment laboratory.
• IT & Network Infrastructure: Supply and configure a desktop computer with wireless keyboard and mouse, plus provide dedicated support for desktop WLAN connectivity.
• Civil & Surface Repairs: Remediate structural cracks (0.2mm–2mm and >2mm), repoint mortar joints, prepare surfaces, and apply multi-layer coatings to plaster, timber, steel, and joinery using manufacturer-approved materials.
• Plumbing & Sanitary Systems: Install and service basins, stainless steel sinks, geysers, toilets, urinals, and emergency eye/body showers, ensuring all fixtures meet specified chrome-plated brass and SABS standards.
• Electrical Works: Wire power skirting, update distribution boards, install dedicated circuits for hydroboils and safety isolators, and ensure full compliance with SANS 10142 regulations.
• Flooring, Glazing & Partitioning: Lay acid-resistant ceramic/porcelain tiles, install carpets, fit suspended vinyl-clad ceilings, construct drywall partitions with fire ratings, and hang laminated safety glass doors with weather stripping.
• Operational Execution: All works must be phased, coordinated with hospital management, scheduled outside peak hours where necessary, and strictly controlled to prevent vibrations that could disrupt sensitive laboratory equipment.

Technical Requirements

• Mandatory Registrations: Valid CIDB grading 1ME, COIDA registration, SARS Tax Clearance PIN/Certificate, and Central Supplier Database (CSD) registration are compulsory.
• Experience Documentation: Submission of at least three (3) reference certificates or completion letters for high-containment laboratory projects or comparable construction/maintenance contracts valued at R200,000 or more, issued within the past five years.
• Compliance & Standards: Full adherence to the Occupational Health and Safety Act, SANS specifications, SABS-approved materials, and NHLS General Conditions of Contract. All quotations must be all-inclusive, fixed in ZAR, and valid for 90 days post-closing.
• Contractual Terms: A 12-month guarantee and maintenance period applies, with a 5% retention held for three months after practical completion. Delay penalties are capped at 1% per day up to 30 days. No contract price adjustments are permitted.
• Evaluation Framework: Bids are assessed using an 80/20 preference point system: 80 points for price competitiveness and 20 points for socio-economic transformation goals.

Skills Requirements

• BMS & Systems Engineering: Qualified technicians proficient in Struxureware and Bactnet architectures, capable of generating FMEA reports, contingency programming, and environmental parameter calibration for biosafety containment.
• Licensed Trades: Only registered plumbers and electricians may execute respective installations, ensuring compliance with national safety, plumbing, and electrical codes.
• Project Leadership: A designated Project Lead must submit a CV and proof of competency/training certification in a technical engineering discipline to manage site coordination, quality assurance, and regulatory compliance.
• Skilled Craftsmen: Experienced artisans for precision painting, tiling, drywall installation, glazing, and carpentry, capable of working in sterile, high-security laboratory environments without compromising infection prevention controls.
• Safety & Operational Coordination: Teams must demonstrate expertise in phasing works around active clinical operations, implementing vibration mitigation strategies, and enforcing strict OHS protocols in shared hospital spaces.

Key Terminology & Special Conditions

BSL3 Laboratory: A high-containment facility requiring strict environmental controls, negative air pressure, and specialized ventilation to safely handle dangerous pathogens. All construction activities must not compromise biosecurity or continuous laboratory function.

FMEA (Failure Mode and Effects Analysis): A structured methodology used to identify potential system failures, assess their operational impact, and develop preventive programming to ensure uninterrupted BMS performance.

Struxureware & Bactnet: Proprietary building automation and laboratory management software platforms used to monitor and regulate critical environmental parameters such as temperature, humidity, airflow, and pressure differentials.

CIDB 1ME & COIDA: CIDB 1ME denotes the minimum contractor grading for mechanical and electrical works. COIDA refers to statutory workplace injury insurance mandatory for all construction service providers in South Africa.

80/20 Preference Point System: A South African public procurement framework awarding 80 points based on bid price and 20 points for socio-economic transformation goals, including historically disadvantaged individuals, women, youth, persons with disabilities, and local economic development.