Objectives

To procure and deliver essential industrial consumables and safety equipment to the Knysna Municipality’s Technical Services department. The primary aim is to establish a reliable supply chain that supports municipal operations, ensures strict adherence to quality and safety standards, and complies with national preferential procurement and transformation policies.

Scope

The tender covers the supply and delivery of the following items, with all quoted prices inclusive of 15% VAT:

• 65 units of 115 mm Steel Grinding Discs (Cutting Wheel S/Flex Slimline)
• 65 units of 115 x 1.0 x 22.2 mm Bi-Metal Drill Bit Sets (Masonry/Steel/Wood)
• 13 units of SDS Hammer Bits (14 x 450 x 400 mm)
• 30 units of Rechargeable 900 Lumens Headlights

Deliveries will be distributed across multiple municipal depots and project sites as requested. The supplier bears full responsibility for transportation, including vehicle provision, loading, transit risk, and unloading at designated locations.

Technical Requirements

• All goods must meet Knysna Municipality quality, safety, and operational standards. Non-compliant or undelivered items will not be accepted or paid for.
• Logistics must guarantee collection within 24 hours of a service request and final delivery within one week of collection.
• Mandatory compliance documentation includes a valid Tax Clearance Certificate, B-BBEE Level Verification Certificate, certified municipal accounts clearance, and completed MBD compliance forms (MBD 1, 4, 6.1, 8, 9, 15).
• Bids must remain valid for 90 days. Upon award, a performance security may be required within 30 days.
• A warranty period of twelve (12) months post-delivery or eighteen (18) months from shipment applies, whichever occurs first. Defective goods must be repaired or replaced at the supplier’s expense.
• Goods must be properly packaged to withstand transit, extreme weather, and rough handling, with clear marking and documentation compliant with municipal instructions.

Skills Requirements

• Proven experience in sourcing, warehousing, and distributing industrial tools, cutting accessories, and safety lighting equipment.
• Robust logistics and fleet management capabilities to handle multi-site collections, time-sensitive requests, and safe transport of hazardous materials (e.g., grinding discs).
• Strong understanding of South African public sector procurement compliance, including SARS e-Filing, municipal supplier databases, and preferential procurement regulations.
• Financial resilience to manage upfront procurement and transport costs before municipal payment cycles are processed.
• Quality assurance expertise to verify product specifications, certifications, and batch consistency against municipal benchmarks prior to dispatch.

Key Terms & Conditions

80/20 Preference Point System: A scoring mechanism where up to 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals, primarily B-BBEE status and local content. This ensures value-for-money while advancing municipal transformation targets.

Performance Security: A financial guarantee (typically a bank guarantee or cash deposit) required within 30 days of contract award to protect the municipality against supplier default, non-performance, or breach of contract terms.

Delay Penalties: Contracts may incur daily financial penalties calculated at the current prime interest rate for every day goods are delivered late, unless a formal extension is granted due to force majeure or approved delays.

Restrictive Practices & Default Register: Suppliers found guilty of collusive bidding, fraud, corruption, or outstanding municipal debt exceeding three months may be disqualified, face contract termination, and be barred from public sector contracts for up to ten years. Such entities are listed on the National Treasury’s central Register for Tender Defaulters.