Objectives

The primary objective is to appoint a qualified medical service provider to deliver comprehensive occupational health surveillance for Umzimkhulu Local Municipality employees over a 24-month contract period. This initiative ensures strict compliance with the Occupational Health and Safety Act 85 of 1993, proactively managing workplace health risks, protecting employee wellbeing, and maintaining safe operational standards across all municipal departments.

Scope of Work

The successful bidder will provide integrated medical surveillance and biological monitoring services across all municipality facilities, including Traffic, Fire, and Waste Management units. Core deliverables include:

• Conducting comprehensive risk assessments for chemical, physical, and biological workplace exposures.
• Performing pre-placement, bi-annual periodic, post-injury/illness, exit, and executive health examinations.
• Delivering general medical consultations as requested by the municipality.
• Executing specialized diagnostic procedures: drug and urine screening, lung function testing, audiometric hearing tests, physical examinations, vision/eye tests, X-rays, and blood analysis.
• Managing biological monitoring health surveillance and administering mandated vaccinations (Hepatitis B and Tdap, with decennial boosters).
• Maintaining detailed medical surveillance records and reporting archives for a minimum of 40 years.

Technical Requirements

• Provision of a fully equipped mobile clinic, supported by verifiable proof of ownership or a valid lease agreement.
• Capability to deploy clinical teams and equipment to multiple municipal sites for on-site examinations and testing.
• Implementation of secure, compliant data management systems capable of preserving sensitive medical records for four decades.
• Adherence to standardized occupational health testing protocols, vaccination schedules, and record-keeping frameworks.
• Successful completion of a mandatory physical site verification inspection conducted by municipal officials prior to financial evaluation.

Skills and Qualification Requirements

• Lead medical practitioners must hold valid medical doctor qualifications and current registration with the Health Professions Council of South Africa (HPCSA), including an active practice number.
• A minimum of seven years of experience in general medical practice is required to meet the responsiveness threshold (scoring at least 50% on the experience criterion).
• Deployment of at least two additional personnel possessing certified expertise certificates relevant to occupational health.
• Employment of a minimum of two Occupational Health Nurses, each holding valid registration with the South African Nursing Council (SANC).
• All academic qualifications, professional registrations, and certifications must be submitted as certified copies with the proposal.

Key Procurement Terms and Definitions

80/20 Preference Point System: A scoring methodology allocating 80 points for competitive pricing and 20 points for designated socio-economic goals, such as South African ownership thresholds and local business promotion within the municipality’s jurisdiction.

Mandatory Site Verification: A compulsory physical audit by municipal officials to validate the operational readiness of the mobile clinic and the presence of key personnel. Failure to pass this stage results in immediate disqualification before financial bids are considered.

Biological Monitoring Health Surveillance: A proactive occupational health strategy involving regular laboratory testing and immunization programs to detect early signs of exposure to hazardous biological agents and prevent work-related illnesses.

Standard Municipal Bidding Documents (MBDs): Legally binding compliance forms requiring declarations regarding past supply chain misconduct, conflict of interest, independent bid determination, and tax compliance to ensure transparent and corruption-free procurement processes.