Objectives

The primary objective of this tender is to secure a qualified contractor to carry out pothole repairs within Thembeni Ward 12, restoring road safety, improving traffic flow, and maintaining municipal infrastructure. The municipality seeks to award the contract through a closed quote process while advancing transformation targets, supporting local economic participation, and ensuring value for money.

Scope

The scope covers the identification, preparation, and patching of potholes across public roads within the geographical boundaries of Thembeni Ward 12. The successful bidder will be responsible for mobilising all necessary plant, equipment, materials, and labour to complete the repairs in line with municipal standards. Work is limited to the specified ward, and the municipality reserves the right to accept part or full quotes based on evaluation outcomes.

Technical Requirements

• Contractor Grading: Bidders must hold a minimum CIDB grading of 1CE or higher.
• Supplier Registration: Active verification status on the Central Supplier Database (CSD) is mandatory.
• Municipal Services Clearance: Proof that water, electricity, and other municipal rates are not in arrears. Acceptable documentation includes utility statements, landlord certificates, Ward Councillor letters, or affidavits confirming prepaid supply usage.
• Compliance Screening: Bidders will be screened against the National Treasury’s Defaulters Database. Any history of fraud, contract default, or unethical conduct disqualifies the applicant.
• Submission Format: Quotes must be physically stapled, placed in sealed envelopes, correctly endorsed, and submitted before the published deadline. Electronic, faxed, or late submissions will be rejected.

Skills Requirements

The tender does not explicitly list personnel qualifications or certification requirements. However, compliance with the 1CE contractor grading inherently requires demonstrated competence in road maintenance, asphalt and concrete patching, traffic control, and occupational health and safety management. Bidders must possess sufficient operational capacity, skilled tradespeople, and appropriate machinery to deliver the required repair volumes efficiently and to municipal specifications.

Explanation of Unusual or Complicated Terms

• 1CE Grading: A South African Construction Industry Development Board (CIDB) classification that certifies a contractor’s capability to undertake civil engineering works, specifically road maintenance and minor paving projects, up to a defined financial threshold.
• EME/QSE Black Owned: Refers to Black-owned businesses classified as Micro Enterprises (EME) or Quasi-Small Enterprises (QSE) under Broad-Based Black Economic Empowerment (BBBEE) guidelines. Qualifying bidders receive preferential scoring points.
• Affirmable Business Enterprises: Historically disadvantaged enterprises recognised under BBBEE legislation, eligible for procurement preferences to promote economic inclusion and redress past inequalities.
• CSD & Defaulter Database: Official government registries used to verify supplier legitimacy, tax compliance, and financial standing. Listing on the defaulter database indicates prior misconduct or failure to meet contractual obligations with state entities.