Objectives

The primary objective of this tender is to restore functional perimeter security lighting around the Mbazwana Police Station. The Department of Public Works and Infrastructure seeks a qualified service provider to diagnose, repair, and replace faulty electrical components to ensure continuous, reliable illumination for facility security.

Scope of Work

The contractor will execute unplanned maintenance over a five-day contract period. Key deliverables include:

• Inspecting, testing, and fault-finding ten (10) defective perimeter security light circuits.
• Supplying and installing specified electrical components, including 100W LED flood/security lights, surge protection devices, photocell sensors, surge arrestors, contactors, circuit breakers, and underground cabling.
• Performing cable jointing using approved methods and troubleshooting underground faults.
• Submitting a site-specific Health and Safety Plan prior to commencement.
• Conducting administrative tasks, compiling detailed fault reports with photographic evidence (before and after), and providing a final close-out report.
• All quantities are subject to re-measurement, and provisional funds may apply for unforeseen issues.

Technical Requirements

Bidders must adhere to strict regulatory and engineering standards:

• Regulatory Compliance: Full compliance with the Occupational Health and Safety Act (No. 85 of 1993), SANS 10142-1 and SANS 10142 (Wiring of Premises), and provision of a valid Certificate of Compliance upon request.
• Equipment Specifications: LED fittings must meet SABS 1464 1279 standards with IP65 ratings. Surge protection devices, photocell sensors, and cabling must match the exact technical parameters outlined in the bill of quantities.
• Documentation & Reporting: Mandatory site inspection before quoting. Submission of a safety plan, public liability insurance proof, COIDA letter of good standing, and detailed breakdowns of labour, materials, and transport.
• Contractual Terms: The "70% Rule" applies: if repair costs exceed 70% of the replacement value, the contractor must quote for full unit replacement instead. All materials require a minimum six-month defects liability period.

Skills & Qualifications Requirements

Service providers must demonstrate proven electrical expertise and corporate compliance:

• Licencing & Registration: Valid Installation or Master Installation Electrician Licence (or Medium Voltage Operating Certificate), registered Electrical Contractor status with the Department of Labour, and CIDB grading of 1 EB or higher.
• Personnel Qualifications: Certified Artisan Trade Test Certificate or National Diploma in Electrical Engineering for executing staff. Proof of qualifications must be certified by a Commissioner of Oath.
• Experience: Demonstrated track record of completing comparable electrical maintenance projects within the past five to ten years, with verifiable references.
• Corporate Compliance: Active Central Supplier Database (CSD) registration, SARS Tax Compliance Status (TCS) PIN, and valid Broad-Based Black Economic Empowerment (BBBEE) documentation to claim preference points.

Explanation of Unusual Terms

• Re-measurable Quantities: Final payment is calculated based on the actual amount of work completed and measured on-site, rather than fixed initial estimates.
• Scotch Cast Jointing: A specialized technique for sealing underground cable connections using a two-part epoxy resin that provides waterproof insulation and mechanical strength.
• Dusk-to-Dawn Photocell Sensor: An automated light control device that uses ambient light detection to switch perimeter lights on at sunset and off at sunrise without manual intervention.
• CIDB 1 EB Grading: A South African Construction Industry Development Board classification authorizing contractors to execute electrical installation works valued up to R2 million.