Objectives

The primary objective of this tender is to engage a qualified service provider to maintain, service, or install two diesel storage tanks with a combined capacity of 19,000 litres at Ceza/Thulasizwe Hospital. The procurement aims to ensure uninterrupted fuel supply for critical hospital operations while complying with provincial health department procurement regulations, preferential procurement policies, and stringent quality and safety standards.

Scope

The contract covers the servicing of two specific diesel units: one 14,000-litre tank and one 5,000-litre underground tank. This is a once-off service delivery located at the designated hospital site. The successful bidder will execute all required servicing activities, ensure operational readiness, adhere to safety and environmental guidelines, and submit post-completion documentation or samples as mandated. The scope encompasses full compliance with general and special conditions of contract, including fixed pricing, warranty obligations, and timely execution.

Technical Requirements

• Strict adherence to the hospital's detailed specification annexure, which restricts participation to pre-approved service providers only.
• All materials, components, or equipment must be new, unused, and compliant with relevant South African National Standards (SANS/SABS). Expired or second-hand items are strictly prohibited.
• Submission of verifiable proof of prior experience, specifically a purchase order and completion certificate demonstrating previous successful execution of similar tank servicing projects.
• Provision of samples or documented evidence post-completion to verify service quality and material compliance.
• Firm pricing inclusive of VAT (if applicable), covering all delivery, incidental services, and site preparation costs. Quotes must remain valid for 90 days.
• Full administrative compliance across four evaluation stages, including mandatory returnable documents, Central Suppliers Database (CSD) registration, tax clearance, and B-BBEE verification.

Skills & Qualification Requirements

• Proven technical competence and demonstrated track record in diesel tank servicing, fuel infrastructure maintenance, or associated engineering services.
• Valid CSD registration with current tax compliance status verified through official channels.
• Appropriate B-BBEE certification or sworn affidavit to qualify for preference point allocation.
• Operational and logistical capacity to execute the once-off contract within the stipulated delivery timeframe.
• Familiarity with public sector procurement frameworks, contractual obligations, and reporting requirements.

Notable Terms & Explanations

IME or HIGHER: Listed as a mandatory requirement, this term likely refers to a specialized industry accreditation, environmental compliance certificate, or engineering qualification relevant to fuel storage and servicing. Bidders should verify the exact issuing authority and submit equivalent recognized credentials.

Post-Completion Samples: Uncommon for service contracts, this requires bidders to provide tangible or documented evidence (e.g., material certificates, test reports, or photographic proof) after service execution to verify compliance with specifications.

80/20 Preference Points System: Evaluation uses a scoring model where 80 points are allocated for price and 20 points for specific goals. The 20 points are exclusively awarded to enterprises at least 51% owned by black women, aligning with national transformation objectives.

Delay Penalties & Termination Clauses: Late performance incurs daily financial penalties calculated at the current prime interest rate. The purchaser reserves the right to terminate the contract for default, impose public sector trading restrictions, or procure substitute services at the supplier's expense.