Objectives

The primary objective of this Request for Quotation is to appoint a compliant service provider to supply and deliver one fully functional mobile kitchen unit to uMshwathi Municipality. The municipality aims to secure a reliable vendor capable of meeting specified quality, safety, and delivery standards within a structured public procurement framework.

Scope of Work

The scope encompasses the complete supply, preparation, and physical delivery of a single mobile kitchen unit. The successful bidder must furnish all necessary resources, equipment, and labor required to fulfill the order. All activities must strictly adhere to applicable occupational health and safety legislation. Payment will be processed exclusively upon the municipality’s confirmation of satisfactory receipt and inspection of the delivered item.

Technical Requirements

• Provision of one (1) mobile kitchen unit conforming to the municipality’s attached specifications.
• All pricing must be firm, quoted in South African Rand (ZAR), and inclusive of Value Added Tax (VAT), duties, levies, and full delivery costs.
• The quotation must remain valid for thirty (30) days from the submission deadline.
• Full compliance with national safety regulations governing the manufacturing, transport, and handling of commercial kitchen equipment.
• Submission of mandatory municipal bidding forms, including pricing schedules, tax compliance verification, and independent bid declarations.

Skills and Business Requirements

• Mandatory registration on the National Treasury’s Central Supplier Database (CSD) with a valid supplier number.
• Proof of tax compliance via a SARS-issued Tax Clearance Status (TCS) PIN or certificate.
• Valid CIPC business registration documentation to support preferential procurement claims.
• Submission of certified proof of physical address (not older than three months).
• Strict exclusion of any individual or entity currently in the service of the state.
• Demonstration of financial standing and operational capability to execute the supply without unauthorized subcontracting.

Key Terms and Conditions

80/20 Preference Points System: Evaluation follows a weighted scoring model where eighty percent (80%) of the total score is allocated to price competitiveness, and twenty percent (20%) is awarded based on specific transformation goals. This is a standard South African public procurement mechanism designed to advance economic participation among historically disadvantaged groups.

Specific Goals Allocation: Bidders may claim up to twenty points by demonstrating qualifying ownership structures: one hundred percent (100%) historical disadvantage black person ownership, or fifty-one percent (51%) or greater ownership by historical disadvantage black persons, women, or persons with disabilities. Verification requires official documentation such as CSD records or medical certificates for disability claims.

General Conditions of Contract (GCC): The award will be governed by the standard Government Procurement General Conditions of Contract issued by the National Treasury, which outline payment terms, warranty obligations, dispute resolution, and performance monitoring.

Compliance Declarations: Bidders must submit standardized MBD forms confirming independent bid determination, absence of collusive practices, clean supply chain management history, and accurate disclosure of director/shareholder interests. Failure to complete these accurately results in automatic disqualification.