Objectives

The primary objective of this tender is to secure a reliable supplier for the procurement and timely delivery of chemical dosing pumps to support Letsemeng Local Municipality's water treatment infrastructure. The municipality aims to acquire compliant equipment at competitive pricing while adhering to national preferential procurement policies that promote socio-economic transformation.

Scope

The scope covers the complete supply and physical delivery of twelve (12) Grundfos chemical dosing pumps to municipal facilities. The successful bidder will enter into a written contract (MBD7) and fulfill all delivery obligations within the agreed timeframe. The municipality retains full discretion to accept any quotation wholly or partially and is not obligated to select the lowest bidder.

Technical Requirements

• Product Specification: Grundfos 15L/Hr chemical dosing pumps.
• Quantity: 12 units.
• Specification Compliance: Bidders must explicitly confirm compliance with the stated specifications or detail any deviations.
• Delivery Timeline: Exact delivery dates and times must be provided on the quotation. Non-compliance will result in immediate order cancellation without financial liability to the municipality.
• Bid Validity: Quotations must remain binding for a minimum of 90 days post-closing.
• Pricing & Escalation: All bids must be VAT-inclusive. For non-firm price contracts, suppliers must submit a cost-factor breakdown (e.g., labour, transport, materials) aligned with official government escalation formulas. Fifteen percent (15%) of the bid price remains fixed and immune to index-based adjustments.
• Mandatory Documentation: Submission requires a SARS Tax Compliance PIN (or CSD number), proof of cleared municipal rates/taxes (not older than three months), company registration certificates, and lease agreements for both the director and the entity.

Skills Requirements

No specialized engineering or technical certifications are explicitly required, as the tender focuses on standard goods supply rather than installation or maintenance services. However, bidders must demonstrate operational competence in bulk logistics, inventory handling, and supply chain coordination. Suppliers must also be proficient in navigating South African municipal procurement frameworks, including accurate completion of standardized MBD forms, declaration of interest protocols, and independent bid determination certificates.

Notable Procurement Terms

This tender applies the 80/20 or 90/10 preference point system, reserving up to 20 points for specific socio-economic goals: 5 points for youth-owned enterprises, 5 points for businesses operating within the Letsemeng Municipality jurisdiction, and 10 points for black-owned companies. These points are calculated alongside price competitiveness during evaluation. Additionally, the tender includes a standard price adjustment mechanism for extended contracts, utilizing official consumer price indices to recalculate escalated costs while safeguarding 15% of the original bid value from market fluctuations.