Objectives

The primary objective is to procure durable, secure, and high-capacity filing cabinets to support efficient document archiving and storage within the nursing department of King Dinuzulu Hospital Complex. The tender aims to ensure value for money while complying with provincial health supply chain management policies, national quality standards, and preferential procurement regulations.

Scope

The scope covers the one-off supply and delivery of twelve (12) units of 4-drawer heavy-duty steel vertical filing cabinets to the specified hospital facility. The contract includes provision of manufacturer warranties, compliance with national quality standards, and adherence to strict administrative and evaluation procedures. Delivery must be completed within the timeframe stipulated upon award, with all costs inclusive of transportation to the destination. The procurement follows a single-stage quotation process capped at R1 000 000.

Technical Requirements

• Construction & Material: Premium cold-rolled mild steel chassis and drawers with a minimum nominal thickness of 0.6mm.
• Dimensions: Height 1320 mm, Width 470 mm, Depth 630 mm.
• Surface Finish: Multi-stage chemical anti-rust degreasing and phosphate sealing followed by a durable, scratch-resistant powder coat in Ivory/Karoo or Hammer-tone Grey.
• Functionality: Integrated internal suspension rails designed specifically for A4 drop files; heavy-duty roller ball-bearing drawer runners with anti-tilt mechanisms.
• Security: Central locking system securing all four drawers simultaneously, accompanied by a full-height external steel security bar with padlock capability. Minimum two keys per unit.
• Delivery Format: Fully assembled and welded rigid units, or high-tolerance knock-down kits if facility access necessitates.
• Warranty: Minimum 12-month coverage against defects in materials, workmanship, mechanisms, and structural integrity.
• Compliance: Must align with South African National Standards (SANS) for commercial metal office furniture.

Skills & Capacity Requirements

As this is a goods supply tender, specific professional skills are not mandated. Instead, bidders must demonstrate operational capacity to manufacture or source compliant products, manage logistics, and fulfill contractual obligations. Required capabilities include valid Central Suppliers Database (CSD) registration, tax compliance verification, B-BBEE status documentation, and proven experience supplying similar goods to government entities. Bidders must also possess the administrative capacity to complete mandatory returnable documents accurately and submit required product samples/brochures alongside their quotations.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals, primarily promoting South African-owned enterprises. Proof of ownership and B-BBEE certification must be submitted to claim these points.
• Mandatory Sample Submission: Bidders must attach a detailed product brochure or sample with their initial quotation. Failure to do so results in immediate disqualification. Shortlisted bidders may subsequently be requested to provide physical samples for verification.
• Strict Administrative Compliance: All official forms must be completed without retyping, alterations must be initialed, and missing documentation will result in rejection. Late submissions are strictly prohibited, and the procuring entity reserves the right to reject any non-compliant quotation without further negotiation.