Objectives

The primary objective is to procure durable, high-quality door mats for Catherine Booth Hospital to protect interior flooring, maintain hygiene in clinical and pharmacy areas, and enhance safety at entry points. The procurement aligns with provincial health supply chain policies, emphasizing value for money, regulatory compliance, and socio-economic transformation through targeted preference points.

Scope

The contract is a one-off supply and delivery agreement covering three distinct categories of door mats to be delivered to the hospital facility:

• Branded Indoor Mats: 20 units, measuring 2 metres by 2 metres, charcoal grey.
• Outdoor Mats: 15 units, minimum dimensions of 1 metre by 1 metre.
• Outdoor Rubber Mats: 6 units, measuring 2.5 metres by 1.5 metres, available in grey or black.

All delivery, handling, and transport costs must be included in the quoted price. Quotations remain valid for ninety days, and the contract period is once-off unless otherwise amended in writing.

Technical Requirements

All items must be brand new, defect-free, and compliant with relevant South African National Standards (SANS) and South African Bureau of Standards (SABS) certifications. Detailed specifications include:

• Indoor Mats: Constructed with a heavy-duty polypropylene surface and a vulcanized 100% black nitrile rubber backing. Must feature washable construction, rubber borders for high-traffic resilience, and custom printed lettering reading “CATHERINE BOOTH HOSPITAL” in Copper Black format. Lettering must be centrally aligned with a 0.5-metre clearance from all edges.
• Outdoor Mats: Designed for exterior use, maintaining good condition and meeting minimum size requirements.
• Outdoor Rubber Mats: Heavy-duty, weather-resistant scraper mats engineered to remove dirt and prevent slipping. Must hold SABS approval and match specified dimensions and colour options.

Bidders must provide documented proof of SABS/SANS compliance, ensure products remain valid for a minimum of six months post-delivery, and submit physical samples if selected during the evaluation phase.

Skills & Compliance Requirements

Bidders must demonstrate operational capacity to fulfill the order within agreed timelines and adhere to strict administrative and legal frameworks. Mandatory requirements include:

• Valid Central Supplier Database (CSD) registration and verified tax compliance status.
• Submission of updated CIPC registration documents and a B-BBEE status certificate or sworn affidavit.
• Completion of all prescribed returnable documents, including Bidder’s Disclosure (SBD4) and Preference Points Claim Form (SBD6.1).
• Ability to prepare independent, firm pricing without collusive practices. Coordinated bidding among linked entities (“cover-quoting”) is strictly prohibited and grounds for immediate disqualification.
• Capacity to pass risk management checks regarding previous delivery defaults. While the tender title references installation, the detailed scope and annexures focus exclusively on supply, delivery, and specification compliance rather than specialized fitting services.

Key Terms & Clarifications

• Vulcanized Backing: A chemical curing process that permanently bonds rubber to the mat surface, significantly enhancing durability, slip resistance, and longevity under heavy foot traffic.
• 80/20 Preference Point System: An evaluation methodology where eighty points are allocated based on price competitiveness and twenty points are reserved for specific socio-economic goals. Full preference points are awarded to enterprises that are one hundred percent owned by Black African women.
• Sample Submission Protocol: Shortlisted bidders may be required to provide physical product samples for quality verification before final contract award. Failure to submit compliant samples when requested may lead to disqualification.
• Restrictive Practices & Cover-Quoting: Strictly prohibited. Any evidence of coordinated bidding among related companies to manipulate prices constitutes fraud and may result in contract termination, financial penalties, and a ten-year prohibition from public sector contracts.