Objectives

The primary objective of this tender is to procure and deliver eight (8) draughtsman chairs upholstered in fabric for installation at Port Shepstone Hospital. The procurement seeks to equip pharmacy counter-height workstations with ergonomic, highly adjustable seating that enhances staff comfort and posture during extended shifts, while simultaneously complying with national preferential procurement frameworks that prioritize economically disadvantaged and South African-owned enterprises.

Scope

This is a one-off supply contract encompassing the complete provision, packaging, transportation, and delivery of eight new chairs directly to the hospital's designated facility. The scope includes ensuring all items meet stringent quality and safety benchmarks, providing mandatory certification documentation, and fulfilling delivery within a timeframe specified by the bidder. The quotation validity period is fixed at ninety days, and the department reserves the right to evaluate bids based on administrative compliance, technical specification adherence, delivery capacity, and a structured price/preference scoring model.

Technical Requirements

• Design & Functionality: Chairs must be engineered for elevated workstations, featuring a steel footrest and dual-handle mechanisms enabling precise height and tilt adjustments for customized ergonomic positioning.
• Dimensions & Components: Gas lift range of 500mm to 850mm with integrated foot ring and ergonomic backrest. Base diameter: 320mm (black nylon). Castors: 50mm (black nylon). Footrest diameter: 460mm (steel).
• Materials & Finish: Upholstery must consist of durable fabric over high-density seat foam. All visible structural elements, including the base, castors, and gas lift housing, must be black.
• Quality Standards: Strict compliance with SABS/SANS standards is mandatory. Bidders must submit valid certification or proof of compliance documentation with their quotation.
• Condition & Validity: Only brand-new, unused items are acceptable. Products must have a minimum remaining validity or shelf life of six months upon delivery. Second-hand, expired, or non-conforming goods will be automatically rejected.

Skills Requirements

As this is a goods-supply procurement, no specialized technical or professional skills are required. However, bidders must demonstrate standard commercial and logistical competencies, including inventory management, reliable freight coordination, accurate documentation processing, and the ability to execute timely deliveries. Proof of prior experience supplying similar furniture to public or private health facilities is required to verify operational capacity and risk management capability.

Explanation of Key Terms

• Draughtsman Chair: A tall, highly adjustable seating solution originally developed for drafting tables. In this context, it refers to a counter-height stool optimized for pharmacy workstations, characterized by enhanced stability, a supportive footrest, and multi-axis tilt/height controls designed to maintain proper ergonomics during prolonged standing-counter tasks.
• 80/20 Preference Point System: A standardized South African procurement scoring methodology where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated for specific socio-economic goals. For this tender, the full twenty points are reserved for fully South African-owned enterprises to advance economic transformation targets.
• SABS/SANS Certification: Documentation proving that the supplied chairs comply with South African Bureau of Standards regulations. This ensures structural integrity, material safety, load-bearing capacity, and long-term durability suitable for institutional healthcare environments.