Objectives

The primary objective of this quotation is to procure and deliver three (3) high-quality recliner chairs to Port Shepstone Hospital, supporting patient comfort and clinical support needs under the KwaZulu-Natal Department of Health.

Scope

The procurement covers a once-off supply and delivery contract. Goods must be delivered to the hospital's Supply Chain Management department during standard office hours (07:30–15:00) on weekdays, excluding weekends and public holidays. Quotations remain valid for ninety (90) days, and all prices must be firm, inclusive of delivery, handling, and applicable taxes.

Technical Requirements

• Design & Dimensions: High-back recliner chairs measuring 1600 x 1345 mm, coloured black.
• Mechanism & Ergonomics: Three-action reclining system with well-padded footrest, backrest, seat, and armrests.
• Materials & Finish: Genuine leather construction with high-quality vinyl covering. Bidders must specify the chemical or protective treatment applied to the vinyl to prevent cracking. Raw materials must be high-grade, with secure neat stitching and safely finished edges.
• Packaging & Labelling: Each unit must be packaged in containers clearly displaying Lot/Reference/Batch numbers, warranty/guarantee terms, and full manufacturer/supplier identification.
• Certification: Proof of SABS/SANS compliance or equivalent recognised quality certification must accompany the quotation.
• Warranty Disclosure: Explicit warranty and guarantee periods must be stated; omission results in automatic disqualification.
• Samples: Physical samples may be requested via formal written notice. Bidders have three working days to submit samples. Unopened samples must be collected within three days post-evaluation or will be disposed of at the institution's discretion.

Skills and Capability Requirements

Bidders must demonstrate regulatory compliance, financial stability, and proven delivery capacity through mandatory documentation:

• Valid South African Health Products Regulatory Authority (SAHPRA) licence permitting the manufacture, wholesale, or distribution of medical devices.
• Current CIPC registration documents confirming active legal entity status.
• Central Supplier Database (CSD) compliance report and verified tax clearance status.
• Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Documented proof of prior supply chain performance, specifically at least one confirmed order and delivery note from a private or public healthcare facility.

Key Terms and Conditions

This procurement adheres to strict public sector procurement frameworks with several notable requirements:

• Four-Stage Evaluation: A peremptory assessment process evaluates administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Failure at any stage renders the quotation non-responsive.
• 80/20 Preference System: Scoring allocates 80 points to competitive pricing and 20 points to socio-economic goals, specifically rewarding South African-owned enterprises to promote transformation.
• Delay Penalties: Late deliveries incur financial penalties calculated daily using the prevailing prime interest rate until actual delivery occurs.
• Integrity & Anti-Collusion: Strict prohibitions against cover-quoting, bid-rigging, and undisclosed conflicts of interest apply. Violations may lead to disqualification, contract cancellation, and exclusion from public sector procurement for up to ten years.
• Performance Security: Successful bidders must provide a bank guarantee or certified cheque within thirty days of award to secure contractual obligations.
• Termination & Remedies: The purchaser may terminate the contract for default, insolvency, or fraudulent conduct, retaining rights to claim damages, purchase substitute goods, and impose supplier restrictions.