Objectives

The primary objective is to procure a reliable supplier capable of delivering high-quality carpentry and maintenance materials to support ongoing facility upkeep at the designated hospital. The procurement seeks to ensure cost-effective sourcing, timely delivery, strict adherence to provincial health standards, and alignment with public sector transformation goals through preferential procurement mechanisms.

Scope

The tender covers the complete supply and delivery of a comprehensive inventory of carpentry hardware, fasteners, finishing products, tools, and ancillary maintenance items. Deliveries must be made directly to the hospital's designated premises. The contract is structured as a single-instance supply arrangement, requiring the successful bidder to fulfill all quantities specified in the official annexure. No installation, fabrication, or after-sales servicing is included in this scope.

Technical Requirements

• All goods must be brand new, unused, and compliant with South African National Standards (SABS).
• Supplied items include mortice locks, padlocks, hinges, brackets, screws, nails, drill and cutting sets, paints, varnishes, adhesives, sealants, glass panels, industrial fans, and tool accessories.
• Each item must match the exact specifications in the attached schedule, including precise dimensions, material grades, and approved packaging formats (e.g., pockets, sets, litres).
• Expired or second-hand products are strictly prohibited. All goods must maintain a minimum shelf life of six months upon delivery.
• Pricing must be all-inclusive, covering transportation, handling, insurance, and unloading at the final destination.

Skills & Compliance Requirements

While the contract does not demand specialized technical or installation expertise, bidders must demonstrate strong supply chain management, inventory tracking, and logistics coordination to meet delivery deadlines. Mandatory administrative and regulatory competencies include:

• Active registration and verification on the Central Supplier Database (CSD).
• Valid tax clearance status and up-to-date CIPC business registration documents.
• Appropriate Broad-Based Black Economic Empowerment (B-BBEE) level verification certificate or sworn affidavit for eligible enterprises.
• Completion of standardized disclosure forms detailing company structure, conflict of interest, and preference point eligibility.
• Failure to submit any mandatory returnable documentation will result in immediate disqualification.

Key Contractual & Procurement Terms

The evaluation applies an 80/20 preference point system, allocating eighty points to price competitiveness and twenty points to specific socio-economic goals. Full preference points are reserved for enterprises physically located within the uMzinyathi district, provided verifiable proof of address is submitted. The contract enforces strict performance metrics, including financial penalties calculated at the current prime interest rate for delayed deliveries, and reserves the right to terminate agreements for default, fraud, or non-compliance. Successful bidders must furnish performance security within thirty days of award, and all quoted prices must remain firm for ninety days. The procuring entity retains sole discretion to accept or reject quotations, and evidence of cover-quoting will trigger automatic disqualification.