Papertrail Support

CSQ10266086

See details below or the tender documentation

Tender Closed on: 2026-10-27 11:00

Nelson Mandela Bay Municipality

Records Management, Digital Imaging and Electronic Archiving

Eastern Cape, Gqeberha / Port Elizabeth

Nelson Mandela Bay Municipality

Nelson Mandela Bay Municipality Tenders

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Quotation Number: CSQ10266086
Buyer: September, Mr RR [00024558]
Published Date: 15 Oct 2026
Closing Date: 27 Oct 2026
Closing Time: 11:00

 

Document Name Description
Declaration of Interest.
Declaration of bidder's past supply chain management practices.
Certificate of independent bid determination.

 

Item No.QuantityUnitKeywordsDescriptionRequisition
11.00LOTPAPERTRAIL SUPPORTPaperTrail Support and Maintenance as per Specification, available at SCM:Acquisitions, Harrower Road, Gqeberha(PE).

Minimum requirement documents may be requested from shortlisted bidders after the tender closing date. Bidders will be required to submit such documentation within three (3) working days of the request, or within an alternative timeframe agreed to in writing with the relevant Project Manager, failing of which the bid will be deemed non-responsive and excluded from further evalu
AA188571/1

 

  • BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
  • Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
  • Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
  • For further information to register, please call the Compliance Section @ 041 506 3274
  • Failure to comply with these conditions may invalidate your tender submission.
  • All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
  • ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

 

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Tender Summary: Papertrail Support (CSQ07265729)

Objectives

The primary objective is to execute comprehensive building renovations for Ward 53. This involves restoring structural integrity, upgrading interior finishes, and ensuring functional weatherproofing and security through targeted carpentry, roofing, painting, and installation works.

Scope of Work

  • Roof Coverings & Accessories: Dismantle collapsed roof components, repair damaged brickwork, apply plaster and matching paint, install galvanised IBR roof sheets on pine purlins and trusses, and lay aluminium insulation sheeting.
  • Rainwater Goods: Supply and install seamless gutters, downpipes, brackets, and Nutec/PVC fascia boards.
  • Suspended Ceiling: Install a galvanised steel grid framework with 12.5mm gypsum board panels.
  • Laminated Flooring: Remove water-damaged flooring, prepare subfloors, and install protective underlay with click-lock laminate flooring.
  • Blinds: Supply and fit 50mm aluminium Venetian blinds to specified window dimensions across multiple rooms.
  • Ironmongery: Install chrome-plated 3-lever locksets on office doors.
  • Paintwork: Prepare and paint internal walls, external walls, skirting, and doors/frames using specified primer and topcoat systems.
  • Carpentry: Replace boardroom and bathroom doors with semi-solid units, and install timber dado rail with varnish finish.
  • Site Management: Daily rubble removal, final site clearance, and strict adherence to working hours.

Technical Requirements

  • Active CIDB registration at Grade 1GB or higher, verified upon scoring.
  • Submission of a fully completed returnable price schedule via the online portal before the closing date.
  • Mandatory Health & Safety file compliant with construction regulations.
  • Detailed project programme submitted within three days of appointment, outlining commencement and completion dates.
  • All quoted rates must be all-inclusive, covering materials, labour, equipment, and on-site material security until handover.
  • A compulsory 10% contingency line item must be included; usage requires prior Project Manager authorisation and is refunded if unutilised.
  • Compliance with the Expanded Public Works Programme (EPWP) for projects exceeding R30,000, including certificate submission with invoices.
  • Working hours restricted to weekdays 08:00–16:00; after-hours work requires written approval with no additional municipal labour costs.
  • Daily staff attendance registers and strict daily debris removal protocols.
  • No partial payments; contractors must maintain sufficient working capital throughout execution.
  • Pricing validity of a minimum of thirty days from submission.
  • Attendance at a compulsory site meeting on 13 August 2026 at 10:00 AM.

Skills Requirements

  • Valid CIDB contractor grading (1GB or higher).
  • Holding current trade test certificates specifically for Carpenter and Painter qualifications.
  • Proven capability in structural demolition, masonry repair, roofing installation, ceiling fitting, flooring replacement, and decorative painting.
  • Competence in project scheduling, health and safety documentation, and EPWP reporting.

Notes on Unusual or Complicated Terms

  • CIDB Grading: The Construction Industry Development Board’s classification system that assesses a contractor’s financial capacity, equipment, experience, and management capability to undertake construction projects.
  • GP GCC 2010: The General Conditions of Contract for Provincial Government entities, providing the legal and administrative framework governing procurement, performance, and dispute resolution.
  • EPWP (Expanded Public Works Programme): A government initiative mandating that qualifying contracts utilise local ward-based labour, requiring contractors to submit structured employment certificates alongside payment claims.
  • Sisalation FR405: A radiant barrier insulation product consisting of aluminium foil laminated to a polyethylene core, used to reflect heat and improve thermal efficiency.
  • Click Laminated Flooring: A floating floor system where planks interlock mechanically without adhesives or nails, allowing for faster installation and easier replacement.
This summary is AI generated. Download the tender documents for all the information.

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