Records Management, Digital Imaging and Electronic Archiving Tenders

14Open Tenders
7Closing This Week
9Added This Month

Browse current and past Records Management, Digital Imaging and Electronic Archiving tenders published by South African government departments, municipalities, state-owned entities and private companies looking to procure records management, digital imaging and electronic archiving.

Tenders in this category ask suppliers to quote on records management, digital imaging and electronic archiving - anything from once-off supply contracts to multi-year service agreements, depending on the issuing organisation's needs. Requirements, BEE and compliance criteria differ per tender, so review each listing individually.

From the data on this page, organisations such as City of Cape Town, Transnet SOC Ltd and South African Social Security Agency issue these tenders most often; and activity is concentrated in Gauteng, Pretoria and Johannesburg.

Listings link through to the original notice or Tender Bulletin entry, showing the closing date, tender reference number and any attached documents, so you can confirm the requirements before submitting a bid.

To find out more about a specific listing, open the tender and review the attached documentation, then contact the persons named in the document to submit your records management, digital imaging and electronic archiving tender. Have a records management, digital imaging and electronic archiving project of your own? Submit a Request for Quotation via our Send Us Your Tenders page and we will distribute it to our network of subscribers, who will respond directly with quotations so you can choose a suitable supplier.

Total Posts: 69
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Tender Title Tender Number Briefing Date Closing Date
Papertrail Support CSQ10266086 - 2026-10-27
11:00
Appointment of a Service Provider to Render Archiving, Storage and Secure Disposal Services for the Eastern Cape Rural Development Agency (ecrda) SCMU 03 - 2026 2027 RE-ADVERTISED - 2026-10-30
11:00
Req0006299- Backup Tapes Storage REQ0006299 - 2026-10-22
11:00
Request for Quotations for the Appointment of Service Provider to Collect and Provide off Site Storage for Bcm Records for a Period of 24 Months RFQ-26/27-0013(i) 2026-10-27
11:00
2026-11-03
11:00
Terms of Reference for Prospective Service Provider to Bid for Provision of Resources for Arrangement and Description of Archival Records in Qonce Archives for a Period of Twenty-four (24) Months. SCMU14-26/27-0011 2026-10-21
10:00
2026-11-04
11:00
The Appointment of a Microsoft Cloud Solutions Partner to Redevelop, Enhance, Maintain and Support Nersa’s Microsoft Sharepoint Cloud Environment for Its Intranet Including Electronic Documents and Records Management System (edrms) for a Period of Five (5) Years NERSA/2627/ICT/EDRMS/BID010 2026-10-19
10:00
2026-10-30
11:00
Appointment of a Service Provider to Implement a Records Management, Archiving and Tracking System for a Period of Three (3) Years RFQ/COP/2026/10251403/50 2026-10-15
11:00
2026-10-22
12:00
Re-advertisement: Appointment of a Service Provider for the Provision of Off-site Records Management Storage Services for a Period of Three (3) Years. RFQ202627-48 - 2026-10-19
12:00
Digitation of movable heritage assets SM12700044 - 2026-10-14
10:00
Rfq Off-site Storage for a Period of 24 Months SANPC/544/09/2026 - 2026-10-05
16:00
The Provision of M-files Application Software License & Service Level Agreement to Ugu District Municipality for a Period of Thirty-six (36) Months UGU-05-1731-2026 - 2026-10-23
12:00
Appointment of a Suitably Qualified Service Provider to Provide an Off-site Storage Facility, Back Scanning and Digitization of Departmental Records for the Department of Land Reform and Rural Development (regional 1: Gauteng Province, Free State Province and Kwa-zulu Natal Province) for the Period of (03) Years. 5/2/2/1- DLRRD 0012 2026/2027 2026-09-29
10:00
2026-10-19
11:00
The Appointment of a Service Provider to Develop an Aviation Controlled Document Specialist Manual for South African National Parks (sanparks) RFQ NO.289575/SK/2026 - 2026-10-02
16:00
Appointment of a Suitably Qualified Service Provider to Provide an Off-site Storage Facility, Back Scanning and Digitization of Departmental Records for the Department of Land Reform and Rural Development (regional 2: North West Province, Mpumalanga Province and Limpopo Province) for the Period of (03) Years. 5-2-2-1 DLRRD 0013 (2026-2027) 2026-09-30
10:00
2026-10-19
11:00
Appointment of a Suitably Qualified Service Provider to Provide an Off-site Storage Facility, Back Scanning and Digitization of Departmental Records for the Department of Land Reform and Rural Development (regional 3: Eastern Cape Province, Western Cape Province and Northern Cape Province) for the Period of (03) Years. 5-2-2-1-DLRRD 0014 2026-2027 2026-10-01
10:00
2026-10-19
11:00
The provision of a scanning, indexing and storage service for the city of cape town’s motor vehicle registration and licencing section and ethics and forensics services department 076S/2026/27 2026-10-06
09:00
2026-10-26
10:00
The Provision of a Scanning, Indexing and Storage Service for the City of Cape Town’s Motor Vehicle Registration and Licencing Section And Ethics and Forensics Services Department 076S/2026/27 2026-10-06
09:00
2026-10-26
10:00
Institutional Repository Services SAMRC RFI 26/02 - 2026-10-02
11:00
Enterprise Content Management (ecm) Strategy, Governance Framework, Target Architecture, Technology Roadmap and Narssa-compliant Organisational File Plan for a Duration of Six(6) Months HO/ICT/10374515/09/2026 - 2026-09-30
10:00
Appointment of a Service Provider for the Provision of Off-site Records Management Storage Services for a Period of Three (3) Years. RFQ202627/48 - 2026-09-30
12:00
Appointment of a Service Provider to Provide Offsite Storage/archiving Including Document Management Services for All Ppsa Offices, for a Period of Three (3) Years. PPSA/2026/BID002 2026-09-23
10:00
2026-10-06
11:00
Secretaries Day Training for 11 People REQ10868 - 2026-09-16
12:00
The Establishment, Maintenance and Support of Records Management System for a Period of Thirty-six (36) Months, Six (06) Months of Maintenance and Support on an As-and-when Required Basis. PU8111/080 2026-09-21
12:00
2026-10-12
11:00
Appointment of a Service Provider for Basic Registry, Records and Archives Management Course RFQ140A0199 - 2026-09-17
11:00
Provision of Managed Print Services and Digital Document Management Solution for a Period of 36 Months RE-LTAQ002-26/27(2) - 2026-09-18
12:00
The Appointment of a Service Provider for Onsite End-to-end Process of Sorting Documents from Approximately 440 Boxes, Scanning All Relevant Documents, and Uploading into the Hda Edrms as Well as Disposal of Junk Boxes. RFQ/000000030/2026 - 2026-09-18
11:00
Off-site Storage for Tape Cartridges RFQ-112--240 2026-09-11
10:00
2026-09-17
16:00
The Provision of Archiving and Offsite Storage Facility for the Records of the Department of Cooperative Governance for a Period of 36 Months. COGTA (T)02/2026 2026-09-15
10:00
2026-09-29
11:00
Papertrail Support CSQ09265911 - 2026-09-16
11:00
Appointment of a Service Provider to Enable Digital Accessibility of Real Estate Related Information 61S/2026/27 2026-09-23
10:00
2026-10-07
10:00
Digitalisation of Workstation for X- Ray Films HOH0157-26-27 - 2026-09-17
11:00
Digitalisation of Workstation for X- Ray Films HOH0157-26-27 - 2026-09-17
11:00
Appointment of a Service Provider for Basic Registry, Records and Archives Management Course RFQ140A0199 - 2026-09-01
11:00
Bid Document: Email Management, Archiving and Continuity MATAT/2026/2027-04 - 2026-09-21
10:00
Appointment of a Service Provider for Request for Proposal of Document Storage Facility at Ohrigstad on Build Operate and Transfer Model for a Period of Thirty-six (36) Months. Advert FTM/T26/25/26 - 2026-09-30
12:00
Request for Bids for the Appointment of a Service Provider for Once off Supply, Delivery, and Installation of Digitization Equipment Including 3-year Term Contract for Service, Repair and Maintenance of Existing Digitization Equipments to Limpopo Department of Sport, Arts and Culture. DSAC2026/27-B9 - 2026-09-15
11:00
Bid Description: Request for Proposals (rfp) for the Appointment of a Qualified and Reputable Service Provider to Deliver Back-scanning and Migration Services for Nhfc Physical and Digital Records into an Enterprise Content Management (ecm) Solution for a Period of Two (2) Years. RL01/08/2026 2026-08-28
11:00
2026-09-14
11:00
Off-site Record Management Services JCPZ/BS01/2026 2026-09-03
10:00
2026-09-25
12:00
Invitation to Submit a Formal Written Price Quotation for the Supply and Delivery of Shredding Services for Documents Older Than 5 Years for Tmnp 34407/TMNP/2026-27 - 2026-08-27
11:00
Chainsaw Oil - 20l GQ08266148 2026-08-13
10:00
2026-08-20
11:00
Materials for Plant Maintenance-harrower Rd. GQ08266134 - 2026-08-24
11:00
Provision of an Integrated Software Solution for an Electronic Records Document Management System and Other Related Services for Three (3) Years. SMT01-26-27 - 2026-09-04
11:00
Appointment of Document Management Service Providers to Provide Off-site Storage Facilities and to Render Document Management Services for the National Film and Video Foundation for a Period of Five (5) Years RFP07 2026-2027 - 2026-08-26
11:00
Appointment of a Service Provider to Render Archiving, Storage and Secure Disposal Services for the Eastern Cape Rural Development Agency (ecrda) SCMU 03 - 2026 2027 RE-ADVERTISEMENT 2026-08-14
11:00
2026-08-31
11:00
Three Year Contract - Provision of Off-site Storage Facility and Management of Records for Umlalazi Municipality KZN ULM 07/26/27 - 2026-08-31
12:00
Terms of Reference to Appoint a Service Provider to Provide Backup Tape Media, Collection, Transportation, and Storage Services for a Period of 36 Months MISA/RFQ/IT/01334/2026/2027 - 2026-08-14
11:00
The Border Management Authority (bma) Invites Accredited Service Providers to Respond to the Request for Proposal (rfp) for the Design, Development and Implementation of an Intergrated Document and Records Management System with File Plan and Workflow Capabilities for a Period of Five (5) Years H004L2706RFP00081 2026-08-19
11:00
2026-09-03
11:00
Provision for Offsite Storage for Records and Files BS/2026/RFQ1801 - 2026-08-11
16:00
The Appointment of a Service Provider for Off-site Document Storage at Erwat Waste-water Treatment Site on an as and when Required Basis FPQ2607/10/U - 2026-07-31
12:00
Appointment of a Service Provider for the Supply and Installation of an Electronic Document and Records Management System (edrms) for the Free State Development Corporation FDC BID NO. 005/2026 2026-07-30
12:00
2026-08-11
11:00
Total Posts: 69

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