Objectives

The primary objective is to procure and deliver essential painting and maintenance materials to Clairwood Hospital for facility upkeep and repair operations. The procurement seeks to achieve value for money, ensure strict compliance with public sector supply chain management legislation, and advance socio-economic transformation through targeted preferential procurement policies.

Scope

The scope encompasses the supply and delivery of a defined list of painting and construction-related goods to the hospital premises. The required items include:

• Scrapers and painting sticks
• White PVA adhesive (12 units of 5L)
• Red and green stoep enamel paints (4 units each of 5L)
• Sheen finish, low-odour, water-based paint (10 units of 5L)
• Eggshe ll enamel white paint (10 units of 5L)
• Old Monterey doors paint (10 units of 5L)
• Silicon clear tubes (3 units)
• Sandpaper rolls: 80 grit and 100 grit (10 rolls each, 300mm width)
• Polyurethane foam filler spray (5 units of 500ml)
• High-tech safety glass: clear 4mm and frosted 4mm (5 sheets each, varying dimensions)
• Multipurpose crack filler (1 unit of 10kg)

All goods must be delivered to the designated hospital site. The quotation remains valid for 90 days, and the formal contract period will be stipulated upon award.

Technical Requirements

• All supplied goods must be brand new, unused, and represent the most recent or current market models.
• Products must carry valid SABS, SANS, or ISO certification/approval.
• Shelf-life or product validity must be a minimum of six months from the date of delivery.
• Bidders must explicitly confirm compliance with the attached specification annexure.
• Quoted prices must be firm, all-inclusive (VAT applicable where registered), and fully cover transportation and delivery to the destination.
• Goods are subject to inspection and testing; non-compliant items will be rejected, with associated costs borne by the supplier.
• Physical samples may be requested from top-scoring bidders for final quality verification before contract award.

Skills Requirements

This is a goods-supply contract rather than a professional service engagement, so specialized trade qualifications are not mandated. Instead, bidders must demonstrate operational, logistical, and administrative capacity, evidenced by:

• Documented proof of prior successful deliveries to public or private health facilities (original order and delivery notes).
• Active Central Supplier Database (CSD) registration with verified tax clearance status.
• Compliance with Broad-Based Black Economic Empowerment (B-BBEE) documentation requirements.
• Capability to manage inventory, coordinate timely logistics, and provide standard warranty support or basic handling guidance if requested.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points to specific socio-economic goals, primarily promoting South African-owned enterprises. Points are calculated using the standard government formula based on the lowest acceptable tender price.
• Performance Security: Successful contractors must provide performance security (e.g., irrevocable bank guarantee or certified cheque) within 30 days of contract award notification.
• Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per calendar day until full performance is completed.
• Sample Verification Process: The three highest-scoring responsive bidders may be invited to submit physical samples. Rejection of samples or failure to participate may lead to disqualification or a fresh tender process.
• Termination & Anti-Corruption Measures: The department reserves the right to terminate contracts for default, fraud, or corrupt practices. Non-compliant suppliers may face business restrictions of up to ten years and inclusion on the National Treasury Register for Tender Defaulters.