Objectives

The primary objective is to appoint a compliant and capable service provider to supply, install, and maintain fire safety equipment across City Power Johannesburg’s infrastructure. The tender aims to ensure operational readiness, regulatory compliance, and effective risk mitigation while adhering to municipal procurement regulations and socio-economic transformation goals.

Scope of Work

The contract encompasses the servicing and supply of fire protection assets for designated substations, specifically including:

• Servicing 400 CO₂ and 300 Dry Chemical Powder (DCP) fire extinguishers.
• Supplying and installing 70 CO₂ and 30 DCP replacement extinguishers.
• Servicing 50 fire hydrants and 100 hose reels.

All delivered items must be transported directly to specified City Power stores. Quotations must be submitted in writing, inclusive of VAT, with fixed and firm pricing. A fully completed Bill of Quantities is mandatory; incomplete submissions will be deemed non-responsive.

Technical Requirements

Bidders must demonstrate full administrative and operational compliance through the following documentation:

• A valid SARS tax clearance PIN or certificate.
• A current B-BBEE certificate or sworn affidavit (not older than three months).
• Fully completed and signed Municipal Bidding Documents (MBD 4, 6.1, 8, and 9).
• A valid CSD Unique Number (MAAA) and proof of non-arrears for municipal rates/taxes (or a signed lease agreement).
• Valid CIPC company registration documents and certified ID copies of all directors and shareholders.
• Proof of a minimum CIDB 2SF grading or a valid CRS number.
• Current ISO certifications (9001:2015, 14001:2015, 45001:2018) OR a comprehensive SHERQ Plan addressing health, safety, environmental, risk, and quality management.

Skills and Personnel Requirements

Evaluation places significant weight on technical capacity and proven experience. Bidders must provide a detailed team composition, including at least one dedicated technician who holds:

• A valid Fire Extinguisher Service Certificate.
• A Code 10 driver’s licence.
• A certified ID copy and passport. Foreign personnel must present a valid work permit aligned with the bidding entity and SAQA-verified qualifications.

Proven capability must be substantiated through two contactable reference letters on official client letterheads, clearly outlining project scope, duration, and performance. Letters must be signed or stamped by the client. Subcontractors must attach the main contractor’s appointment letter. Incomplete or unverifiable references will result in zero points for this criterion.

Key Terminology and Compliance Frameworks

This tender operates within South Africa’s standard municipal procurement ecosystem. Key terms include:

• CIDB 2SF Grading: A Construction Industry Development Board classification indicating capability to execute engineering/construction projects valued up to R10 million.
• CRS Number: A Contractor Registration System identifier used by municipalities to verify supplier eligibility.
• SHERQ Plan: An integrated management framework covering Safety, Health, Environment, Risk, and Quality protocols, serving as an alternative to multiple ISO certifications.
• B-BBEE: Broad-Based Black Economic Empowerment, a national policy driving economic transformation through preferential procurement targeting black-owned enterprises, youth, women, and persons with disabilities.
• 80/20 Preference Point System: A scoring model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals.
• MBD Forms: Standardized municipal declarations covering conflict of interest, past supply chain conduct, and independent bidding certification to prevent collusion.