Objectives

The primary objective is to appoint a qualified service provider to design and construct a children’s play area at the National Zoological Garden in Pretoria for the South African National Biodiversity Institute (SANBI). The project also encompasses the supply of a temporary jumping castle, ensuring all works comply with national safety, health, and construction standards.

Scope of Work

• Design: Develop detailed engineering plans for a composite wood jungle gym measuring 8m in length, 4.2m in width, with a maximum deck height of 1.5m.
• Construction: Build the play area incorporating a slide, climbing wall, rope net climb, two swing sets, one tire swing, rope ladder, a roofed play deck, and an under-deck play area.
• Supply: Deliver a 4m x 4m jumping castle complete with an electric motor blower and carry bag.
• Compliance & Safety: Execute all works in accordance with SANS building regulations, the Occupational Health and Safety Act, municipal by-laws, and manufacturer specifications. Prepare, implement, and maintain a comprehensive Health and Safety Plan, including risk assessments, site inductions, and incident reporting protocols.
• Testing & Handover: Conduct pre-commissioning checks, structural tests, and commissioning reports. Maintain a 12-month defects liability period and secure manufacturer guarantees for all new installations.

Technical Requirements

• Registration & Grading: Contractors must hold a valid CIDB registration of Level 1 GB or higher and be registered on the National Treasury Central Supplier Database (CSD).
• Insurance & Guarantees: Proof of public liability insurance with a minimum indemnity limit of R5,000,000 per claim is mandatory. A performance guarantee equal to 10% of the approved contract sum must be provided.
• Financial & Contractual Terms: The contract operates on a re-measurement basis, where payments are calculated based on actual completed quantities rather than fixed lump sums. Retention money of 10% applies, capped at 5% of the contract sum, reducing to 2.5% upon practical completion.
• Pre-Commencement Documentation: Submission of a Health and Safety Plan, initial programme, security arrangements, and insurance certificates within 14 days of award.
• Timeframe: Practical completion must be achieved within one month of the commencement date.

Skills & Experience Requirements

• Project Methodology: Bidders must submit a detailed, project-specific methodology addressing design, construction sequencing, safety management, and location-specific operational challenges.
• Company Track Record: Demonstrated experience in executing similar construction projects over the past ten years, supported by appointment letters, completion certificates, and independent client references.
• Key Personnel: Provision of a full-time site agent or technician holding a relevant Built Environment qualification (e.g., Civil Engineering Technician) with documented years of experience. Alternatively, an N6 artisan with four years of relevant experience may be appointed.
• Evaluation Threshold: A minimum functionality score of 70 out of 100 points is required to proceed to price evaluation.

Notable Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) specific goals, specifically targeting 100% black ownership and 100% female ownership. Points are awarded proportionally based on verified ownership percentages.
• Abnormal Climatic Conditions: Extensions of time are strictly limited to delays affecting the critical path. Normal weather allowances are predefined monthly (e.g., 9 days in January); delays exceeding these thresholds qualify as abnormal conditions requiring substantiated claims and evidence.
• Section 37(2) Agreements: All contractors and sub-contractors must sign legal agreements acknowledging shared statutory responsibility for site health and safety compliance under the OHS Act, clarifying liability distribution between the client and principal contractor.
• Fixed Pricing vs. Re-measurement: While the contract is re-measured for payment purposes, price adjustments for material cost fluctuations or special materials are explicitly excluded. All unit rates remain fixed throughout the contract duration.