Objectives

The primary objective is to appoint a qualified contractor to perform annual maintenance and targeted repairs on hospital HVAC systems. The aim is to ensure reliable climate control, optimal indoor air quality, and uninterrupted operation of critical medical environments, particularly within the labour ward facilities.

Scope of Work

This one-off contract covers:

• Annual servicing of fifteen (15) HVAC units throughout the hospital.
• Repairs to two (2) air handling units serving the labour ward and its waiting area (specifically Apache 46FS70 and Apache 46FS160 models).

Deliverables include comprehensive system inspections, component testing, filter cleaning/replacement, bearing maintenance, leak detection, and safety file compilation. The contractor must adhere to SABS/SANS standards, maintain a clean worksite, execute a formal site handover, and provide a minimum ninety-day warranty on all work performed. Attendance at a mandatory site briefing is required.

Technical Requirements

• Licencing & Registration: Valid CIDB grading 1ME (Construction Industry Development Board classification for mechanical engineering services valued up to R5 million), SAQCC registration (South African Qualifications Certification Council for Gas Practitioners, ensuring certified handling of refrigerants and gas systems), and Category A accreditation for air conditioning and heat pumps.
• Regulatory Compliance: Active Central Supplier Database (CSD) registration (the national government vendor verification portal), SARS tax clearance, and a valid COIDA Letter of Good Standing (Compensation for Occupational Injuries and Diseases Act, confirming statutory worker injury insurance).
• Safety & OHS Protocols: Submission of a complete Safety, Health, and Environmental (SHE) file prior to mobilization. This package must contain risk assessments, standard operating procedures, competency certificates, equipment inspection logs, Material Safety Data Sheets (MSDS), PPE registers, and incident reporting procedures.
• Quality & Warranty: All materials must be SABS/ISO approved. Workmanship requires sign-off by Department of Health representatives. A minimum ninety-day guarantee applies to all completed services.
• Evaluation Framework: An 80/20 preference point system will be applied, allocating eighty points to price competitiveness and twenty points to socio-economic transformation goals (specifically prioritizing South African-owned enterprises).

Skills Requirements

• Specialized Expertise: Proven track record in HVAC system maintenance and air conditioning servicing within healthcare or institutional settings.
• Certified Technicians: All field staff must hold current SAQCC certification cards and formal qualifications for HVAC servicing. Credentials require pre-work validation by the Chief Artisan or hospital management.
• Proven Experience: Submission of at least three verifiable references, supported by completion certificates or official order numbers, demonstrating successful delivery of comparable projects.
• Labour Capability: Capacity to deploy appropriately graded personnel (artisans, apprentices, semi-skilled, and unskilled workers) aligned with the prescribed labour scheduling framework.
• Administrative & Site Management: Proficiency in preparing accurate Bills of Quantities, managing subcontractors (if utilized), coordinating with hospital maintenance teams, and ensuring strict adherence to occupational health and safety regulations throughout project execution.