Objectives

The primary objective of this tender is to procure and deliver high-quality ergonomic chairs for staff use at Montebello Hospital under the KwaZulu-Natal Department of Health. The procurement aims to enhance workplace ergonomics, staff comfort, and operational efficiency while ensuring strict compliance with South African public supply chain management legislation.

Scope

The contract covers the supply and delivery of one (1) unit of ergonomic chair(s) to Montebello Hospital. This is a once-off agreement with a quotation validity period of 90 days. All transportation, handling, and delivery costs must be fully inclusive in the quoted price. The supplier is solely responsible for delivering new, unused items that meet all prescribed standards, dimensions, and colour requirements. Late submissions will be automatically rejected.

Technical Requirements

• Must comply with South African Bureau of Standards (SABS) quality specifications.
• Dimensions: Seat depth 51 cm, seat width 70 cm, popliteal height 47.5 cm, backrest height 45 cm.
• Load Capacity: Designed for users weighing 200 kg or more (bariatric/large-occupant design).
• Structural Features: Heavy-duty five-point base with casters, gas-lift cylinder, adjustable seat depth, waterfall seat edge, and lumbar curvature support.
• Upholstery & Cushioning: Durable, breathable, non-abrasive fabric with high-resilience cushioning.
• Adjustability: Multi-adjustable armrests.
• Colour: Black or Brown.
• All supplied items must be brand new; second-hand, refurbished, or expired products are strictly prohibited.
• Bidders must formally confirm compliance with the attached specification document to progress to evaluation.

Skills Requirements

No specialized technical or professional skills are explicitly mandated for this quotation. The requirement focuses on logistical capability, inventory management, and reliable delivery execution. Bidders must demonstrate proven experience in supplying similar goods to public or private healthcare facilities, substantiated by valid order confirmations and delivery notes. Strong supply chain coordination and adherence to strict delivery timelines are essential.

Key Terms and Conditions

80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated to competitive pricing and 20 points to specific socio-economic goals. For this tender, the 20 points are reserved for enterprises operating within the Ndwedwe Municipality to stimulate local economic participation. Claimants must provide verifiable proof of municipal presence (e.g., utility bill, LED office letter, or CIPC/BBBEE documentation).

Central Suppliers Database (CSD) Registration: Mandatory registration with the National Treasury’s centralised vendor platform. Active verification status is compulsory; unverified or failed registrations result in automatic disqualification.

B-BBEE Compliance: Suppliers must submit a valid Broad-Based Black Economic Empowerment status verification certificate or a sworn affidavit (applicable to exempt micro/small enterprises) to satisfy transformation requirements.

Performance Security & Penalties: Upon contract award, the successful bidder may be required to furnish performance security. Delays in delivery incur financial penalties calculated at the prevailing prime interest rate per day of delay. The purchaser reserves the right to terminate the contract, source substitute goods, or claim damages if contractual obligations are not fulfilled.