Objectives

The primary objective of this tender is to procure a single, clinically compliant delivery bed to support maternal and obstetric services at Nyavini Clinic under the KwaZulu-Natal Department of Health. The procurement seeks to secure durable, infection-prevention-compliant medical equipment that enhances patient safety and operational efficiency.

Scope

This is a once-off supply contract for one unit of a delivery bed. The successful bidder must deliver the item directly to Nyavini Clinic, with all transportation and handling costs included in the quoted price. The quotation validity period is ninety days, and the contract falls within the standard provincial quotation threshold. The department reserves the right to accept or reject any quote based on compliance, pricing, and preference point allocation.

Technical Requirements

• Weight Capacity: 120 kg
• Dimensions: Size L
• Construction: ABS plastic side panels and headboard
• Features: Adjustable leg supports, integrated hand grips, and a mattress included in the supply
• Packaging: Must clearly display the label “UNIT”
• Clinical Standards: Must meet Infection Prevention and Control (IPC) requirements
• Quality Certification: Must hold valid SABS/SANS approval documentation
• Product Condition: New, unused items only; expired or second-hand goods are rejected
• Shelf Life: All supplied items must remain valid for a minimum of six months upon delivery

Skills and Experience Requirements

• Proven Delivery Track Record: Submission of at least one verifiable order and delivery note confirming prior supply of medical equipment to a public or private health facility
• Performance Integrity: Clean record with no history of unexplained delivery defaults or contract breaches
• Administrative Compliance: Active Central Supplier Database (CSD) registration, validated tax clearance status, and fully completed disclosure and preference claim forms

Notable Terms and Conditions

• 80/20 Preference Points System: Evaluations use a weighted scoring model where eighty points are allocated to price competitiveness and twenty points to socio-economic transformation. Full points are awarded to enterprises at least 51% owned by Black South Africans. Bidders must submit certified proof (CIPC certificate, BBBEE affidavit/certificate, and ID copies) to claim these points.
• SAHPRA Licensing Requirement: Any company manufacturing, wholesaling, or distributing medical devices must provide a valid licence issued by the South African Health Products Regulatory Authority. This ensures all supplied goods meet national medical device regulatory standards.
• Sample Submission Protocol: After initial scoring, the top three bidders will be invited to submit physical samples for technical verification. If all samples fail inspection, the next highest-scoring bidders will be called. Complete sample rejection may trigger a full re-tender process.
• Anti-Cover-Quoting Measure: Submitting multiple quotations through affiliated or interconnected companies is strictly prohibited. Verification systems will detect overlapping registrations, and such practices result in immediate disqualification for corruption and fraud.
• Price Firmness: Only firm, fixed prices are accepted. Quotes subject to exchange rate fluctuations or conditional pricing will be deemed non-responsive.