Tender Summary: Quantity Surveyor Services – Cape Town

Objectives

The primary objective is to appoint a suitably qualified Quantity Surveyor to assess SAMSA’s vacated office accommodation on the 18th, 19th, and 22nd floors at 2 Long Street, Cape Town. The appointed professional will quantify reinstatement works required to meet the landlord’s specifications, develop a detailed scope of work and Bill of Quantities, and provide expert quantity surveying oversight throughout the restoration process prior to property handover.

Scope of Work

The successful bidder will undertake a comprehensive assessment of the premises, comparing the current condition against original tenant installations. Key deliverables include:

• Conducting an initial site inspection and preparing a detailed scope of work and Bill of Quantities within seven working days of appointment, subject to site access.
• Overseeing reinstatement works across three floors, including removal and preparation of floor finishes, replacement of damaged ceiling boards, blinds, kitchen units, and data cabling.
• Coordinating inspection and testing of electrical and plumbing systems, ensuring issuance of required Certificates of Compliance.
• Managing carpet replacement, wall repainting to a standard white finish, air-conditioning defect reporting, door repairs, and final key handover.
• Providing project management and continuous quantity surveying support during the reinstatement phase.

Pricing must be submitted per floor, inclusive of project management and BoQ preparation, with all amounts inclusive of VAT. Stated area measurements are preliminary and may be verified by the successful bidder before commencement.

Technical Requirements

Bidders must comply with strict functional and compliance criteria to qualify for evaluation:

• Mandatory Registration & Presence: The firm must be professionally registered with the South African Council for the Quantity Surveying Profession (SACQSP) and maintain a physical office within the Western Cape Province, with adequate personnel resources available locally throughout the project.
• Compliance Documentation: Submission of a valid Central Supplier Database (CSD) registration, SARS Tax Compliance Status PIN, certified B-BBEE certificate, CK1 company registration document, ID copies of all owners, and proof of physical address not older than three months.
• Evaluation Threshold: A minimum score of 75 out of 100 points on the technical functionality criteria is required to proceed to financial evaluation.
• Preferential Procurement: The bid utilizes an 80/20 or 90/10 point system, awarding 80 or 90 points for price and 20 or 10 points for specific socio-economic goals (equity ownership by historically disadvantaged individuals, youth, women, persons with disabilities, and local Western Cape firms).
• Consortiums/JVs: Joint ventures or consortia must submit an ownership allocation form detailing contract percentages and proportional preference point claims, backed by supporting documentation.

Skills Requirements

The tender mandates both firm capability and individual professional expertise:

• Firm Experience: Demonstrated track record of completing at least two to three similar quantity surveying projects within the past five years, supported by verifiable client reference letters on official letterheads.
• Proposed Quantity Surveyor Qualifications: Must hold a National Diploma, BTech, Advanced Diploma, Bachelor’s degree, or equivalent in Quantity Surveying.
• Professional Experience: The nominated QS must possess a minimum of three years’ relevant experience, with additional points awarded for experience exceeding this threshold.
• Core Competencies: Proven ability to conduct rapid site assessments, accurately measure and quantify construction works, prepare compliant Bills of Quantities, coordinate specialist trade inspections, and deliver documentation under tight turnaround periods.

Key Terminology

• White-Box Condition: A baseline property state requiring removal of all tenant-specific improvements, leaving bare floors, standard paint, and basic utilities ready for new occupancy.
• Certificate of Compliance (COC): Statutory certification confirming that electrical or plumbing installations meet national safety and regulatory standards, mandatory for building handover.
• SACQSP: The statutory professional body regulating quantity surveying practice in South Africa; mandatory registration ensures adherence to industry standards and ethics.
• Preference Points System: A government procurement mechanism that awards bonus points for socio-economic transformation goals alongside competitive pricing.
• Bill of Quantities (BoQ): A detailed, itemized schedule of all reinstatement works, materials, and associated costs used for accurate pricing and contract administration.