Tender Summary

Objectives

The primary objective is to secure a one-off supply of folded white paper towels to Ngwelezane Hospital, operating under the KwaZulu-Natal Department of Health. The procurement aims to obtain cost-effective, compliant hygiene products while adhering to national preferential procurement policies.

Scope

• Supply of 400 boxes of folded white paper towels.
• Each box contains 20 sleeves/packs.
• Delivery destination: Ngwelezane Hospital, KwaZulu-Natal.
• Contract type: Once-off supply with a quotation validity period of 90 days.
• All delivery costs must be included in the quoted price.

Technical Requirements

• Product Specifications: White folded paper towel, 1 ply, dimensions 240mm x 324mm.
• Packaging: 120 sheets per sleeve, 20 sleeves per box. Unit of measure is the box.
• Quality & Shelf Life: Goods must be new, unused, and meet a "Good" quality standard. All supplied products must remain valid for a minimum of six months from the date of delivery.
• Compliance: Must conform to applicable SANS/SABS standards. Bidders must explicitly confirm compliance with the attached specification document.
• Pricing & Validity: Prices must be firm and inclusive of VAT (if applicable) and all delivery costs. Quotations are valid for 90 days.
• Evaluation Process: Three-stage evaluation: (1) Administrative/mandatory compliance, (2) Specification compliance, (3) Price and preference scoring. Samples may be requested for verification.
• Mandatory Documentation: Completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), updated CIPC registration documents, and proof of Central Suppliers Database (CSD) and SARS tax compliance.

Skills Requirements

No specialized technical or professional skills are required. Bidders must demonstrate standard commercial and logistical capabilities, including:

• Ability to source, package, and deliver the specified goods within the agreed timeframe.
• Financial stability to fulfill a single-delivery supply contract.
• Compliance with South African public procurement regulations, including active CSD registration and verified SARS tax clearance.
• Capacity to issue compliant tax invoices and manage last-mile logistics to the designated hospital facility.

Key Terms & Conditions

The tender incorporates standard government procurement frameworks with the following notable provisions:

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to companies at least 51% owned by Black people, requiring CIPC ownership certificates and ID documentation as proof.
• Anti-Collusion & Verification: Strict prohibition against cover-quoting and multiple company bidding. The department reserves the right to verify bidder standing and immediately disqualify entities found engaging in fraudulent or collusive practices.
• Penalties & Termination: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser may terminate the contract for default, impose restriction penalties (up to 10 years), or procure substitute goods at the supplier’s expense.
• Warranty & Inspection: Goods carry a 12-month warranty from delivery acceptance. The purchaser retains inspection rights, with testing costs borne by the supplier if non-compliance is confirmed.