Objectives

The primary objective is to secure a compliant, cost-effective renewal of endpoint security software to safeguard municipal IT systems and ensure continuous protection against cyber threats across designated workstations.

Scope

The tender encompasses the supply and delivery of a software license renewal for 160 users at the Bultfontein Technical Offices. The procurement is strictly limited to the renewal of an existing license configuration, requiring precise alignment with previously issued entitlements.

Technical Requirements

• Product: ESET Endpoint Smart Security software license renewal.
• Quantity: 160 user licenses.
• License Identifier: Must match License ID 3AE-P7N-ED3 exactly.
• Delivery Location: Bultfontein Technical Offices.
• Quality & Compliance: Goods must meet all specified technical parameters. The municipality reserves the right to request pre-purchase samples and may cancel the award if delivered items fail to meet agreed quality, quantity, or functional specifications.
• Pricing Structure: Quotations must clearly separate unit prices, VAT, and totals. No additional costs or price increases are permitted post-award.

Skills and Provider Requirements

• Providers must demonstrate competence, financial stability, and a proven track record in supplying licensed cybersecurity software.
• A signed Partnership Agreement Certificate must accompany the quotation.
• Bidders must hold a valid Tax Clearance Certificate or an authorized PIN from the South African Revenue Service (SARS).
• Registration with the National Treasury’s Centralised Suppliers Database (CSD) is mandatory, with the MAAA number explicitly stated on the quotation.
• VAT-registered suppliers must itemize VAT separately. Non-VAT-registered bidders must quote the full amount inclusive of tax, as the municipality will treat the grand total as the taxable base.
• All standard bidding documentation (MBD 4, MBD 6.1, MBD 8, and MBD 9) must be fully completed, signed, and submitted alongside the quotation.
• Bidders must provide statutory declarations regarding conflicts of interest, past supply chain management conduct, and independent bid determination.

Unusual or Complicated Terms

80/20 or 90/10 Preference Point System: A standardized South African public procurement evaluation model. Up to 80 or 90 points are awarded for price competitiveness, while the remaining 20 or 10 points are reserved for socio-economic transformation goals. The applicable system is determined automatically based on the lowest acceptable tender price.

Specific Goals Scoring: Preference points are allocated to enterprises owned by historically disadvantaged groups (Black-owned, Women-owned, Disability-owned, and Youth-owned). Points vary according to ownership percentage brackets (e.g., 51–100%, 31–50%) and require verified proof such as CSD reports and identification documents.

MBD Forms: Mandatory government bidding templates. MBD 4 formalizes bid submission, MBD 6.1 claims preference points, MBD 8 discloses past procurement misconduct, and MBD 9 legally certifies that bids were prepared independently without collusive arrangements.

CSD and MAAA Number: The Centralised Suppliers Database is a national registry for all public sector vendors. The MAAA (Municipal Asset Management Accounting Application) number enables accurate budget allocation, invoice matching, and payment processing within municipal financial systems.