Objectives

The primary objective is to procure and deliver one complete 5-seater garden furniture set, including an accompanying table, to RK Khan Hospital. The procurement seeks to provide durable, weather-resistant outdoor seating for hospital garden or patio areas while complying with public sector procurement legislation, ensuring value for money, and supporting provincial economic development through local manufacturing incentives.

Scope

• Item Description: 5 Seater Garden Set including Table
• Quantity: 01 Unit
• Delivery Destination: RK Khan Hospital, Chatsworth, KwaZulu-Natal
• Contract Duration: Once-off supply
• Quotation Validity: 90 days from the closing date
• Evaluation Framework: 80/20 preferential procurement system (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

• Frame Construction: Aluminium frame with a powder-coated finish to resist corrosion and weather exposure.
• Seating: Integrated comfort cushions that must be removable and replaceable.
• Table Surface: Tempered glass top, structurally strengthened to maintain a sleek aesthetic while ensuring impact resistance and safety.
• Application: Specifically engineered for outdoor, garden, and patio environments.
• Assembly: Supplier must supply all hardware, tools, and clear instructions for on-site assembly.
• Quality Standards: Must conform to applicable SANS/SABS specifications and display the SANAS logo.
• Condition: Brand new, unused, and free from manufacturing defects. Expired or second-hand items are strictly prohibited.
• Warranty: Minimum 12-month coverage from delivery/acceptance against defects in design, materials, or workmanship.

Bidder Skills & Compliance Requirements

• Registration & Verification: Active Central Suppliers Database (CSD) registration with verified tax compliance status. SARS PIN required if validation fails automatically.
• Mandatory Documentation: Valid BBBEE certificate, sworn affidavit/certificate, and fully completed SBD 6.1 preference claim form.
• Pricing Structure: All-inclusive firm pricing. Must cover delivery to the hospital site. VAT applies only if the bidder is a registered vendor. Prices must remain fixed for the 90-day validity period.
• Conflict Disclosure: Completed SBD 4 declaration disclosing any personal or business relationships between bidders/directors and any KwaZulu-Natal Department of Health employee.
• Procedural Compliance: Official quotation forms must be used verbatim (no retyping). Late submissions, open envelopes, or missing documentation result in automatic rejection.
• Delivery Commitment: Bidders must state exact delivery timelines upon contract award.

Explanation of Unusual or Complicated Terms

• SANAS Logo Requirement: Refers to the South African National Accreditation System. Its inclusion mandates that the manufacturer or testing laboratory holds formal accreditation, ensuring the product meets nationally recognized quality, safety, and performance benchmarks.
• Cover-Quoting: An illicit practice where a single entity submits multiple quotations using different company names to manipulate pricing or evaluation outcomes. Public procurement law treats this as fraud, resulting in immediate disqualification and potential blacklisting.
• RDP Goal Preference (KZN Manufacturing): Under the Preferential Procurement Policy Framework Act, 20 points are reserved to stimulate local economies. Full points are awarded exclusively to enterprises that manufacture or produce the goods within the KwaZulu-Natal province.
• GCC & SCC: General Conditions of Contract (GCC) establish baseline legal obligations, including payment cycles, penalty calculations for delays, warranty enforcement, and dispute resolution pathways. Special Conditions of Contract (SCC) supersede GCC where project-specific rules apply, such as strict submission protocols, mandatory CSD verification, and zero tolerance for non-compliant pricing structures.