Tender Summary: Replacement of Extractor Fan Motor at Laundry

Objectives

The primary objective is to procure and install a replacement extractor fan motor for the laundry facility at Ceza/Thulasizwe Hospital. This one-off maintenance intervention aims to restore adequate ventilation, maintain hygiene standards, and ensure uninterrupted operational efficiency within the hospital’s laundry department.

Scope

The scope encompasses the supply, delivery, installation, and commissioning of a single 4kW extractor fan motor. The engagement is classified as a once-off contract. The successful bidder will be responsible for transporting the equipment to the hospital site, conducting a pre-installation feasibility assessment, and executing the replacement work in compliance with hospital safety protocols and existing infrastructure layouts.

Technical Requirements

• Electrical Specifications: The motor must operate on a three-phase power system and draw approximately 7.5 to 8 amps per phase.
• Physical Integration: The unit must be compatible with existing XL-sized ducting in the laundry area and allow contractor access for on-site feasibility studies prior to installation.
• Quality & Standards: All equipment must be SABS-approved, conform to relevant South African National Standards (SANS), and be brand new, unused, and free from manufacturing defects.
• Validity Period: Supplied goods must remain valid for a minimum of six months from the date of delivery.
• Compliance Documentation: Bidders must submit a completed and signed specification form explicitly confirming adherence to all technical parameters.

Skills & Qualification Requirements

• Proven Healthcare Experience: Bidders must provide a valid copy of at least one order and delivery note demonstrating previous supply or installation work delivered to a public or private healthcare facility.
• Regulatory & Financial Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance verification via SARS, and submission of a B-BBEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Mandatory Administrative Forms: Completion of all prescribed standard bidding documents, including SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC).
• Site Attendance: Participation in a compulsory site briefing is mandatory. Failure to attend results in automatic disqualification from the evaluation process.

Unusual or Complicated Terms Explained

• 80/20 Preference Point System: A standard South African public procurement scoring framework where 80 points are allocated to competitive pricing and 20 points to socio-economic transformation goals. For this tender, the full 20 points are exclusively reserved for enterprises that are at least 51% owned by Black women.
• SBD Forms: Standard Bidding Documents mandated by the National Treasury. SBD 4 requires full disclosure of any conflict of interest, state employment ties, or related business interests. SBD 6.1 is the official claim form for allocating preference points based on designated group ownership.
• GCC & SCC: The General Conditions of Contract establish baseline legal, payment, warranty, penalty, and dispute resolution terms for all government contracts. The Special Conditions of Contract override or supplement these for this specific quotation, detailing strict rules on pricing validity, tax compliance, late submission penalties, and contract termination procedures.
• IME or Higher: Listed as a mandatory prerequisite, this typically denotes a minimum trade certification (such as Industrial Mechanic or Electrician registration) or equivalent equipment capability required to safely handle high-voltage three-phase electrical installations within a regulated clinical environment.