Objectives

The primary objective of this tender is to procure durable, comfortable recliners to improve patient and caregiver comfort within the boarder mothers' rooming-in facility at Northdale Hospital. The procurement aligns with provincial health department standards and prioritises value for money, quality assurance, and socio-economic transformation through preferential procurement policies.

Scope

This is a once-off supply contract for twelve (12) recliners to be delivered directly to Northdale Hospital in Pietermaritzburg, KwaZulu-Natal. The scope covers the complete supply, transportation, delivery, and post-delivery warranty of the specified furniture. All delivery and handling costs must be included in the quoted price. Quotations remain valid for ninety (90) days from the closing date, and late submissions will be rejected.

Technical Requirements

• Colour: Black
• Upholstery Material: PU/PVC leather with cushion seats backed by thick foam padding
• Frame Construction: Engineered wood
• Dimensions: Approximately 67.31 cm (width) × 99.57 cm (height)
• Weight Capacity: Minimum 120 kg per unit
• Functionality: Three adjustable relaxation positions (90°, 120°, and 160°) with integrated footrest support
• Quality Standard: Highest durability; must be brand new, unused, and represent the most recent model available
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier
• Compliance: Must meet or exceed relevant South African National Standards (SANS/SABS); products must have a minimum remaining shelf life of six months upon delivery
• Documentation: A clear colour photograph of the exact product quoted must be submitted alongside the quotation

Skills & Compliance Requirements

• Proven track record of successful delivery without prior contractual defaults or performance failures
• Mandatory active registration on the Central Supplier Database (CSD) with verified status
• Tax compliance validation via SARS PIN and a valid tax clearance certificate
• Completion of all Standard Bidding Document (SBD) forms, including SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form)
• Submission of a valid BBBEE certificate or sworn affidavit to claim preference points for South African-owned enterprises
• Operational capacity to furnish physical samples upon written request for specification verification
• Financial and logistical capability to execute a once-off delivery within the stipulated timeframe

Key Procurement Terms & Conditions

80/20 Preference Point System: Evaluation allocates up to 80 points for competitive pricing and up to 20 points for specific socio-economic goals, primarily rewarding fully South African-owned enterprises. Bidders must submit proof of ownership to claim these points; failure to do so results in zero allocation for this category.

General & Special Conditions of Contract (GCC/SCC): Standard public sector terms governing delivery schedules, penalty calculations for delays, termination rights, dispute resolution, and anti-collusion provisions. Special conditions enforce firm pricing, VAT inclusion, strict submission formatting, and prohibit retyping of official forms.

Domicilium Citandi et Executandi: A legal requirement mandating bidders to specify an official address for receiving formal notices, legal correspondence, and contractual communications throughout the agreement period.

Penalties & Restriction Clauses: Delayed deliveries incur daily penalties calculated at the prevailing prime interest rate. Fraudulent declarations, cover-quoting, or persistent non-performance may trigger contract termination, financial recovery claims, and exclusion from public sector procurement for up to ten years.