Objectives

The primary objective of this quotation is to procure a reliable supply of hygienic, single-use protective footwear covers for clinical and facility use. The procurement aims to uphold strict infection control standards within a provincial healthcare setting while adhering to national preferential procurement policies that promote local economic participation.

Scope

The scope involves the supply and delivery of disposable non-woven overshoes designed to fit all standard shoe sizes. The total required quantity is 18 boxes. Deliveries must be made directly to the designated hospital facility. The arrangement functions as a direct supply contract without an extended service period, requiring timely fulfillment upon award.

Technical Requirements

• Product Specifications: Overshoes must be manufactured from durable, lightweight non-woven fabric, engineered for single-use applications to ensure effortless cleanup and maximum contamination control in healthcare environments.
• Quality & Shelf Life: All supplied goods must be brand new, unused, and free from manufacturing defects. Products must retain a minimum validity period of six months from the date of delivery to the purchaser.
• Standards & Packaging: Items must comply with applicable South African National Standards (SANS/SABS) where relevant. Packaging must protect against transit damage, withstand rough handling, and be clearly labeled with contract references.
• Samples: Compliant bidders may be formally invited to submit physical samples for quality verification post-evaluation. Failure to provide requested samples results in automatic elimination.

Skills and Experience Requirements

• Delivery Capacity: Bidders must demonstrate operational capability by submitting proof of at least one prior delivery of similar goods to a public or private health facility. Alternatively, a financial statement confirming a balance of at least 40% of the quotation value (dated within one month) is acceptable.
• Regulatory & Tax Compliance: Active registration on the Central Supplier Database (CSD) with a verified tax clearance status is mandatory. A valid Broad-Based Black Economic Empowerment (B-BBEE) status certificate or sworn affidavit (for EMEs/QSEs) must be provided.
• Corporate Governance: Up-to-date CIPC registration documents and a fully completed Bidder's Disclosure (SBD4) form detailing any director, shareholder, or partner relationships with public sector employees are required.

Notable Procurement and Contractual Terms

This tender incorporates several standard but critical public sector procurement mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation uses an 80-point price weighting and a 20-point specific goal weighting. The 20 points are exclusively allocated to promote South African-owned enterprises. Bidders must submit verifiable proof of ownership to claim these points; failure to do so results in zero allocation for this category.
• Firm Pricing & All-Inclusive Costs: Quoted prices must remain fixed for 90 days and must encompass VAT (if registered), packaging, and full delivery to the specified site. Partial or conditional pricing will be rejected.
• Performance Security: Within 30 days of contract award, the successful supplier must provide performance security, typically via a bank guarantee or certified cheque, to safeguard against non-performance.
• Prime Interest Rate Penalties: Late deliveries incur daily financial penalties calculated using the prevailing prime interest rate applied to the delayed goods' value. Persistent defaults or fraudulent practices may trigger contract termination and a prohibition from public sector contracts for up to ten years.
• Multi-Stage Mandatory Evaluation: The procurement follows a strict five-stage compliance filter. Administrative non-compliance, inability to prove delivery capacity, or deviation from specifications will result in immediate disqualification without progression to price evaluation.