Tender Summary: Infrared Detection for Kwadukuza Sub District Clinics

Status Note: This tender has been officially marked as withdrawn.

Objectives

The primary objective is to conduct comprehensive infrared thermal detection and electrical compliance assessments across nine sub-district clinics within the KwaDukuza region. The project aims to identify potential thermal hazards, verify electrical infrastructure safety, and generate detailed diagnostic reports to support proactive facility maintenance and ensure a safe clinical environment.

Scope of Work

• Covered Facilities: Shakaskraal, Kearsney, KwaDukuza, Groutville, Mpumelelo, Ballito, Nandi, Darnall, and Glenhills Clinics.
• Core Activities: Provision of all labour, materials, and specialised equipment to perform infrared detection on distribution boards and kiosks. Includes on-site measurements, parameter analysis, and compilation of thermal hotspot reports.
• Contract Duration: Adhoc arrangement limited to a maximum of two weeks per service from the date of site handover.
• Guarantee Period: Six-month unconditional guarantee on all servicing, repairs, and supplied components; twelve-month guarantee on new or replacement equipment.
• Operational Constraints: Clinics remain fully operational during execution. Minimal disruption to healthcare delivery is mandatory. Any damage to existing structures must be repaired at the contractor's expense.
• Material Management: Contractor must manage, remove, or submit credit quotes for redundant materials and scrap, strictly following departmental disposal directives.

Technical Requirements

• Thermal Imaging Parameters: Measurement of SP1 temperature, emissivity, reflected temperature, working distance, atmospheric temperature, external optics temperature/transmission, and relative humidity.
• Reporting Deliverables: Comprehensive written reports detailing detected thermal hot spots for each facility.
• Regulatory Compliance: All work must align with SABS 0142 (Wiring of Premises), KZNPA General Electrical Specification, ICASA regulations, National Building Regulations, and the Occupational Health and Safety Act.
• Certification: Submission of a valid Certificate of Compliance for Electrical Installation upon project completion.
• Safety Planning: Development of a Health and Safety Plan incorporating a risk assessment schedule, specifically addressing continuous patient movement and secure material storage.
• Maintenance Alignment: Execution of preventive maintenance servicing in accordance with Department of Health intranet-published schedules.
• Remeasurement Protocol: Listed quantities are indicative. Final verification and billing depend on physically measured work completed post-installation.

Skills and Competency Requirements

• Formal qualification in electrical engineering, electro-technology, or certified thermography with demonstrated experience in infrared scanning of electrical infrastructure.
• Proficiency in configuring thermal imaging devices, adjusting emissivity settings, and accurately interpreting heat signature data to diagnose electrical faults.
• Working knowledge of South African electrical compliance frameworks, OHS legislation, and healthcare facility operational protocols.
• Ability to produce professional technical reports and legally recogniseised electrical compliance documentation.
• Project coordination capability to deliver time-bound, adhoc contracts while adhering to strict safety, quality, and minimal-disruption standards.

Key Terms and Clarifications

• Remeasurement: A contractual clause stating that initial quantity estimates are not fixed. Final payment is calculated based on actual work volumes verified and measured after service completion.
• SP1 Temperature: A standardized baseline thermal reference point used to ensure consistent infrared measurement calibration across different clinic environments.
• 80/20 Preference System: A South African public procurement scoring model where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals (in this case, prioritising enterprises operating within the Ilembe District).
• Adhoc Contract: A short-term, non-permanent engagement structured around discrete service periods rather than long-term supply or framework agreements.