Objectives

The primary objective of this tender is to procure professional infrared detection and electrical inspection services across nine sub-district clinics under the KwaDukuza Sub District. The initiative aims to proactively identify thermal anomalies, ensure electrical infrastructure safety, prevent equipment failures, and maintain uninterrupted healthcare delivery within clinical environments.

Scope of Work

The successful bidder will supply all materials, labour, and specialised equipment required to conduct infrared thermographic inspections at the following clinics: Ballito, Shakaskraal, Groutville, KwaDukuza, Glenhills, Nandi, Kearsney, Mpumelelo, and Darnall. The scope encompasses:

• Conducting infrared detection surveys on distribution boards and kiosks.
• Measuring and recording specific thermal parameters including SP1 temperature, emissivity, reflected temperature, distance, atmospheric temperature, external optics temperature and transmission, and relative humidity.
• Generating comprehensive reports detailing detected thermal hot spots.
• Executing all related electrical work and leaving facilities in full service condition.
• Managing redundant materials and ensuring minimal disruption to active clinic operations.

The contract period is two weeks per site handover. Warranties include six months for servicing, repairs, and supplied parts, and twelve months for new or replacement equipment.

Technical Requirements

Bidders must demonstrate strict adherence to the following technical and regulatory standards:

• Compliance Standards: All work must align with the South African Bureau of Standards Code of Practice for Wiring of Premises (SABS 0142), KZNPA General Electrical Specification, ICASA telecommunications regulations, Occupational Health and Safety Act, and National Building Regulations.
• Certification: Submission of a valid Certificate of Compliance for Electrical Installation upon completion of all inspections and works.
• Health & Safety Planning: Development of a site-specific Health and Safety Plan with a risk assessment schedule that accounts for continuous patient movement, secure material storage, and fall prevention measures.
• Maintenance & Reporting: Execution of preventive maintenance per Department of Health schedules, submission of planned itineraries seven days prior to commencement, and delivery of detailed thermal hotspot reports.
• Site Management: Work must be performed in occupied healthcare environments with minimal service disruption. Any damage to existing structures must be repaired at the contractor’s expense to the Department’s satisfaction.

Skills Requirements

While not explicitly itemised, the technical scope necessitates the following competencies:

• Infrared Thermography Expertise: Proficiency in operating calibrated infrared detection equipment and accurately interpreting complex thermal parameters, including emissivity correction and reflected temperature compensation.
• Electrical Inspection & Compliance: Qualified personnel capable of conducting safe electrical surveys on distribution boards and kiosks, identifying fault precursors, and issuing statutory Certificates of Compliance.
• Healthcare Environment Adaptability: Ability to work efficiently in active clinical settings while maintaining strict occupational health and safety protocols and minimising operational interference.
• Reporting & Documentation: Strong analytical and documentation skills to compile accurate thermal hotspot reports and maintain compliance records aligned with provincial health standards.

Key Contractual & Evaluation Terms

Unusual/Complicated Terms Explained:

• SP1 Temperature Measurement: Refers to a designated calibration or test point used in infrared thermography to establish baseline thermal data for specific electrical components.
• Emissivity & Reflected Temperature: Critical infrared parameters that must be manually adjusted on detection equipment to ensure accurate temperature readings of non-ideal surfaces (e.g., painted metal or oxidised copper in distribution boards).
• Local Preference Points: Twenty percent of evaluation points are allocated specifically to enterprises registered and operating within the Ilembe District Municipality, aligning with provincial economic development goals.

Evaluation Framework: Quotations will be assessed using an 80/20 preference point system (80 points for price, 20 points for specific goals). Bidders must submit mandatory administrative documents, confirm specification compliance, and provide proof of local district presence to claim preference points. Late submissions, incomplete forms, or failure to meet statutory compliance requirements will result in disqualification.