Tender Summary: Supply and Deliver of Disabled Stickers

Objectives

The primary objective is to procure and deliver 100 PVC disabled stickers to the municipality in a timely, cost-effective, and compliant manner. The tender aims to support accessibility initiatives while adhering to municipal supply chain management policies, preferential procurement regulations, and standard contracting conditions.

Scope

• Goods: Supply and delivery of 100 PVC disabled stickers.
• Pricing Structure: Quotations must be submitted per item, with all delivery costs fully incorporated into the unit price.
• Delivery Timeline: Complete delivery must occur within 14 days following the issuance of an official order.
• Contractual Binding: A quotation does not constitute a legal agreement. Services commence only upon receipt of an official order or appointment letter from the council.
• Flexibility: The municipality reserves the right to accept partial quotes, reject the lowest bid, or award contracts based on overall value and compliance.

Technical Requirements

• Suppliers must provide 100 units of PVC disabled stickers meeting the specifications outlined in the pricing schedule.
• All quotations must remain valid for a minimum of 90 days from the closing date.
• Pricing must clearly separate VAT-exclusive amounts, with VAT calculated at 15% where applicable.
• Invoices must strictly comply with Section 20(4) of the Value Added Tax Act to prevent payment delays.
• Suppliers must adhere to the General Conditions of Contract and municipal waste management protocols for any site-related activities.

Skills and Qualification Requirements

• Active registration on the Central Supplier Database (CSD).
• Submission of mandatory compliance documents: MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), and MBD 9 (Certificate of Independent Bid Determination).
• Valid company registration documentation from the Companies and Intellectual Property Commission (CIPC).
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status via a SANAS-accredited verification certificate or a sworn affidavit detailing annual turnover and ownership.
• Evidence of business locality within the Saldanha Bay Municipality, West Coast District, Western Cape, or outside the province, supported by a recent municipal account, valid lease agreement, or detailed owner affidavit.
• Operational capability to execute independent bidding without collusive arrangements and demonstrate reliable logistics for rapid delivery.

Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded based on price competitiveness and 20 points are allocated to specific transformation goals (10 points for B-BBEE status and 10 points for business locality). Failure to claim or substantiate these goals results in zero points for that category, significantly impacting evaluation outcomes.
• Locality Verification Protocol: Requires precise proof of physical business address rather than postal addresses. Suppliers operating from rented premises must submit either a valid lease agreement or a comprehensive, notarized affidavit from the property owner confirming business use, rental conditions, and relevant ID numbers. The affidavit must be dated within three months of submission.
• Official Order Precedence: The tender explicitly states that quotations alone do not create a legal obligation. Contracts are only binding once a formal official order or appointment letter is issued, meaning suppliers cannot commence work or incur costs prior to this authorization.