Tender Summary: Procurement of Photographer Services

Objectives

The primary objective is to secure a professional photography service provider to capture high-quality visual content during BANKSETA’s Annual General Meeting. The engagement supports the organization’s marketing and communication strategy by enhancing brand visibility, documenting institutional activities, and supplying optimized imagery for official archives and social media dissemination.

Scope of Work

The successful bidder will provide end-to-day photography coverage for the AGM scheduled for 04 December 2026. The venue remains unconfirmed but will be situated within the Houghton, Melrose Arch, or Sandton metropolitan areas. Responsibilities include capturing keynote addresses, panel discussions, attendee interactions, and ceremonial moments. Deliverables must be formatted and optimized for immediate publication across social media platforms. Bidders are required to attach reference letters from previous clients confirming prior photography services rendered, including dates, scope, and client contact information.

Technical Requirements

• Quotations must be issued on official company letterhead and reflect the total cost for the complete scope of work. Post-closing pricing adjustments are strictly prohibited.
• All quotations must maintain a validity period of 90 days from the closing date.
• Service providers must be registered on the National Treasury Central Supplier Database (CSD) and submit a current CSD Master Registration report.
• Mandatory submission of fully completed, signed, and dated Standard Bidding Documents (SBD 4: Bidder’s Disclosure and SBD 6.1: Preference Points Claim Form).
• Bidders must adhere to the prescribed specifications and official pricing templates. Additional pricing sheets may be appended if the provided format is insufficient.
• Full compliance with the Protection of Personal Information Act (POPIA) is required throughout the procurement and service delivery phases.

Skills Requirements

While not exhaustively itemized, the role demands advanced professional photography competencies suited to corporate and institutional events. Essential capabilities include expert lighting control, rapid shot composition, real-time editing, and delivery of high-resolution digital assets. Providers must demonstrate experience in capturing formal business gatherings, maintaining brand-appropriate visual standards, and producing content optimized for digital/social media consumption. A proven track record, substantiated by verifiable client reference letters, is mandatory.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are allocated to competitive pricing and 20 points to socio-economic transformation goals.
• BANKSETA-Specific Preference Thresholds: Points are awarded for meeting targeted empowerment criteria: 51% Black ownership, 33% women ownership, 33% youth (≤35 years) ownership, 10% disability ownership or 5% disability employment, and 100% South African citizen ownership for SMMEs, co-operatives, or NGOs with annual turnover under R10 million.
• SBD Forms (SBD 4 & SBD 6.1): Legally binding government-standard declarations requiring full transparency on directorships, state employment, anti-collusion commitments, and preference claims. False declarations trigger disqualification, contract cancellation, and potential referral to the National Prosecuting Authority.
• Fraud & Integrity Clauses: Strict anti-corruption provisions prohibit unofficial payments or attempts to influence procurement outcomes. Violations constitute fraudulent conduct, resulting in criminal prosecution and up to a ten-year exclusion from all public sector contracts.