Objectives

The primary objective of this request for quotation is to secure the supply and provision of a single server unit to support the operational infrastructure of the Nelson Mandela District under the Eastern Cape Department of Social Development.

Scope

The procurement encompasses the delivery of one server, inclusive of all minimum specifications outlined in the official RFQ documentation. Bidders must prepare a complete quotation package, including the mandatory Standard Bidding Document (SBD4) form, and submit it in a sealed envelope clearly labelled with the RFQ number and service description. Submissions must be physically deposited into the designated tender box at the relevant government office complex on or before the closing deadline.

Technical Requirements

Specific hardware configurations, performance benchmarks, compatibility standards, and warranty conditions are detailed exclusively within the RFQ documentation and the accompanying SBD4 form. Bidders are required to review these documents thoroughly to ensure their proposed solution meets or exceeds the department’s minimum technical specifications.

Skills Requirements

While not explicitly itemised in the notice, successful bidders must demonstrate proven capability in IT hardware procurement, logistics management, and compliance with provincial public sector bidding regulations. Administrative proficiency in completing and submitting standard municipal procurement forms is mandatory, alongside the ability to deliver and potentially install or configure the server according to departmental guidelines.

Procurement Documentation & Compliance Notes

• SBD4 Form: A standard provincial bidding document used to capture additional compliance declarations, preference point allocations, or sector-specific requirements mandated by the Eastern Cape Department of Social Development. Bidders must complete this form to qualify for evaluation.
• Physical Submission Protocol: The tender requires hard-copy submission via a sealed envelope placed in a dedicated tender box. Electronic or remote submissions are not indicated in this notice.
• Closing Deadline: Quotations must be received by 10 November 2026 at 11:00. Late submissions will not be considered.