Objectives

To procure and deliver one automatic tablet counting machine to support pharmaceutical operations at the designated community health centre. The primary aim is to ensure accurate, efficient, and reliable medication dispensing through compliant medical equipment.

Scope

The contract encompasses the supply, delivery, and handover of a single tablet counting machine to the specified health facility. It includes strict adherence to technical specifications, provision of a one-year warranty, compliance with national safety and quality standards, and participation in a post-evaluation sample verification process. Delivery must be completed within the stipulated timeframe, with all associated transport and handling costs covered by the supplier.

Technical Requirements

• Automatic counting capability with a minimum speed of 500 tablets per minute
• Support for single, multiple, and inventory counting modes
• Counting accuracy of 99.9% or higher
• Digital display interface utilising silicon photo transistors and infrared beam sensors
• Physical dimensions approximately 12.5 cm in depth, weighing around 10 kg
• Dual voltage compatibility (110V/220V)
• Construction using CE-approved materials
• Compliance with SABS quality standards
• Equipment must be brand new, unused, and valid for a minimum of six months upon delivery
• Supplier must provide a one-year warranty covering parts and labour

Skills Requirements

No specialised technical or professional skills are explicitly mandated, as this is a standard goods supply contract. Suppliers are expected to demonstrate basic commercial capacity, including logistics management, regulatory compliance, and coordination of after-sales support and warranty servicing.

Notable Terms & Unusual Requirements

Preference Procurement System: An 80/20 scoring model applies, where 20 points are exclusively allocated to companies that are at least 51% owned by Black women. Full documentary proof of ownership is required to claim these points.

Mandatory Sample Submission: The top three scoring bidders will be required to submit physical samples for verification. Failure to provide a compliant sample may result in disqualification or escalation to the next highest scorers.

Regulatory Licensing: Bidders must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.

Penalty Clauses: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Contracts may be terminated for default, non-compliance, or fraudulent practices, with potential restrictions on future public sector contracting.

Pricing & Validity: All quotes must be firm, inclusive of VAT (if applicable), and cover full delivery costs. Expired or second-hand goods are strictly prohibited, and quotations remain valid for 90 days.